rev-apprv – Page 36 – OLD SITE

Attendance Listing Screen

13 February 2023 by Mani Gill

Enrolment Dashboard > Classes and Attendance Tile > Attendance Icon

This screen will allow you to mark the attendance for enrolment. You can also send an email and SMS to the student’s enrolment and also view the list of marked attendance.

The screen will show you different tiles as explained below:

This tile will show you the basic details of the enrolment and all the icons in this tile are read-only. Please note – This screen will not allow you to make any changes in the profile tile

This tile will show you the current study period of enrolment with start and end dates, duration in weeks, total sessions, and marked attendance. It will also show you the current and overall attendance percentage.

This tile will show you a drop-down where by default the current study period will be selected and if you mark the attendance for the past classes then you can choose the study period as per your requirements. Also, you can send an email and SMS to the student from this tile. You need to select the study period to mark the attendance for the student.

This tile will allow you to mark the attendance for enrolment with the selected class date and class name as shown below.

Fields	Explanations
Class Date	Select the class date from the calendar icon
Class Name	When you select the class date then the system will show you all the Classes that are linked to the enrolment within that date range.
Absent Hours	These are the absent hours that are attended by the student.
Absent Minutes	These are the absent minutes that are attended by the student.
Attended Hours	When the absent hours or absent is selected, the system will calculate the total attended hours and will show it as a read-only field.
Attended Minutes	When the absent hours or absent is selected, the system will calculate the total attended minutes and will show it as a read-only field.
Approved	If the student’s sick leave is approved then select the approved tick box.
Sick	This tick box is selected, when the student has applied for sick leave.
Notes	You can also add notes.

Program – Documents

10 February 2023 by Baljeet Sandhu

Program Entry Burger Menu > Documents

When you select the Documents option, you will be taken to the Program Entry > Documents screen. If you have already uploaded documents for the program, it will show you in the grid.

You can also +Add documents by selecting the Add button in the right hand corner of the screen.

Explanation of the fields below:

Fields	Explantations
Upload Date	This will show the date, the day you upload the document
Notes	You can write notes for your own reference by selecting the notes icon.
Document Type	This is a user code in TEAMS and based on the user, you ca
Document Name	It will show the name of the document which you have selected.
Public Document	Select this box if you want to make the document public on the student portal.
Reference Material	Select this box if the document is for reference. Also, add the reference title.
Display in SRC Workplace	Tick this box if you want to display the document in SRC Workplace.

Program – Intakes

10 February 2023 by Baljeet Sandhu

Program > Program Entry Burger Menu > Intakes

This screen will show you all the intakes that are linked to the program. You can add intake by selecting the +Add button. When you select the “+Add” button, a popup window will appear on the screen where you need to select the Intake code (Intake name and Start date will automatically appear) and then save.

Explanations of the field below:

Select the Intake code – It is a magic search field, where you can type the intake code and then you can select the intake from the suggestions.

Intake Name – It is a read-only field, which will be auto-populated when you select the intake code.

Start Date – It is a read-only field, which will be auto-populated when you select the intake code.

Program – Burger Menu

21 June 202310 February 2023 by Baljeet Sandhu

Programs > Edit Programs > Program Entry > Burger Menu

the presence of a burger menu icon in the right-hand corner of the screen while editing a program may vary depending on the specific program or functionality you are referring to. The burger menu icon is typically represented by three horizontal lines stacked on top of each other.

When you select the burger menu, you can see different options under the burger menu as shown below:

Program Burger Menu > Subject

Program Burger Menu > Intakes

Program Burger Menu > Timetables

Program Burger Menu > GTP

Program Burger Menu > AVETMISS

Program Burger Menu > Purchasing Contracts

Program Burger Menu > FEE HELP

Program Burger Menu > LMS Pages

Program Burger Menu > Documents

Programs

20 February 202310 February 2023 by Baljeet Sandhu

Main Dashboard > Academics menu > Programs

The Program welcome screen will show you a list of active programs for all the campuses in the grid that is already in your database. You can search for Programs by the Program Name and Code in the search field and you will also see an inactive tick box which will allow you to see inactive programs. Or you can select the +Program button to add a new program in the system.

You can also download the CSV file from the CSV icon in the right hand corner of the grid.

Results Achieved Report

25 May 202310 February 2023 by Mani Gill

Dashboard > Student Management > Results Achieved

This report allows you to print the results such as All, Successful and Unsuccessful for the enrolments in the selected date range. There are number of filters which will allow you to print the report accordingly.

Results Achieved Report Filters

Result Achieved Report Data Columns

Results-Achieved-Report Download

Results Achieved Report Data Columns

10 February 202310 February 2023 by Mani Gill

The below table will show you the explanation of the data columns that will get printed in the report.

Columns	Explanations
Student#	Student Numbers
Student Name	Student Names
Campus	Campus Name
Enrolment Course	Program Name
Start Date	Start date of the enrolment
End Date	End date of the enrolment
Agent Name	Agent Name linked to an enrolment
Trainer Name	Trainer Name linked to an enrolment
Status	It will show you enrolment status as Started, Not yet Started etc
Enrolment Type	Enrolment type whether it is CoE, Non CoE
Enrolment Outcome	Enrolment outcome selected on the Edit enrolment details screen
Timetable Name	Timetable name linked to an enrolment
Employer Name	Employer name linked to an enrolment
Total competency Count	Total subjects/competencies count linked to an enrolment
Total Successful results	Total number of successful results
Total Unsuccessful Results	Total number of unsuccessful results
Successful results	Total number of successful results
Module Competency Code	Total Module/Subjects Code
Module Start Date	Subjects/Module Start date
Module End Date	Subjects/Module End date
Result Type	Result type such Competent, NYS, CT etc
Result Date	Result date of the subjects
Notes	Results notes
Overdue Fees	Enrolment overdue fees
Contact Number	Students’ contact number
E-Mail Address	Student’s email address

Class Roll by Session

10 February 2023 by Mani Gill

Dashboard > Student Management > Class Roll by Session

Overview

This report allows you to print the report session wise.

Class Roll by Session Report Filters

Class Roll by Session Data Columns in the Report

Class-Roll-By-Session Download

Subject – Fee Help

21 June 202310 February 2023 by Sukhchain Singh

Subjects > Subjects Entry Burger Menu > Fee Help

In the Subjects Details tab, there will be a field for FEE HELP Availability and there are radio buttons for:

VET Student loan (VSL)
Higher Ed FEE HELP
Neither

IMPORTANT: A subject can only be one of the FEE HELP options it cannot be both. By default, the option of neither will be selected, select the option that you want and then SAVE the change.

When you select the FEE-HELP option from the burger menu, the Subject FEE-HELP popup screen will open, where you can add FEE-HELP details for a subject.

Explanation of the fields below:

Fields	Explanation
Attendance Code	Select the Attendance Code from the dropdown.
EFTSL	Enter the EFTSL in this field.
Discipline Code	Select the Discipline Code from the dropdown.

Unit of Study – Funding Fee

5 July 202310 February 2023 by Sukhchain Singh

Main Dashboard > Academics > Unit of Studies > Unit of Studies Burger Menu > Funding Fee

When you select the Funding Fee option, a UoS Funding Fee screen will open, where you can add Funding Fee Setup details by selecting the +Add button.

When you select the +Add button, a funding fee setup popup window will open as shown below:

Explanation of the fields below:

Fields	Explanation
Enrolment Type	From the dropdown menu, you can select the type of enrolment.
Funding Source National	From the dropdown menu, you can select the funding source national type.
State	Here you can select the state from the dropdown.
Delivery Type	Here you can select the delivery type of the subject from the dropdown.
Nominal Hours	Here you can add the nominal hours.
Hourly Rate	Here you can add the hourly rate of the fee, the total amount of the subject will be populated as it is a multiply of nominal hours with an hourly rate.
Active	Tick this box to make the funding fee setup active.