AD – AVETMISS Settings

20 December 202213 December 2022 by Baljeet Sandhu

Application Dashboard > Application Profile Tile > Application AVETMISS Settings icon

This screen will allow you to edit the AVETMISS details of an Application and Subject. When you are on this screen, you will see two different tabs:

Application AVETMISS Settings – In this tab, you can update the AVETMISS settings for the application.

Subject AVETMISS Settings – In this tab, you can update the subject AVETMISS settings.

Explanation of the fields below for Application AVETMISS settings

Application AVETMISS Settings	Explanation
Include in National Export	You can tick this box if you want to include this application in national export.
Purchasing Contract	You can select the purchasing contract from the dropdown menu.
State Training Authority	You can select the state training authority from the dropdown menu.
Fee Exemption	From the dropdown menu, you can select the reason for fee exemption.
Any Disability	You can tick this box if the applicant is disabled and select their disability from the dropdown.
Proficiency in English	You can select an applicant’s proficiency in English from the dropdown.
Funding Source National	You can select the funding source of the applicant from the dropdown.
Study Reason	You can select the applicant’s reason for studying a particular course from this dropdown.
Funding Source – State Training Authority No	State training authority numbers should be added in this field.
Current labour status	From the dropdown, you can select the applicant’s labour status.
Prior educational achievements	Tick this box and you will be able to select the applicant’s prior education achievements.
Training location	From the dropdown, you can select the training location.
Training Contract Identifier	You can add a training contract identifier number in this field.
Overseas Student	Tick this box if the applicant is from overseas.
Do not include in AVETMISS submission	Tick this box if you do not want to include a particular application in the AVETMISS submission.
Smart Skilled Contract Enrolment	Tick this tick box if the application is a smart skilled application, also when you tick this tick box Funding source national and state training authority number should be auto-filled.
Student Still At School	Tick this box if the student is still in school and select the school type from the dropdown.
AASN	Here you can add information about the Australian Apprenticeship Support Network.
ANP

Fields Explanation below for Subject AVETMISS settings

Fields	Explanation
Hours Attended	You can add the hours attended by the student for the specific subject.
Training Location	From the dropdown, you can select the training location.
Internal	You can make the internal value 100 if the applicant wants to study onshore (classroom-based).
External	You can make the external value 100 if the applicant wants to study offshore.
Workplace	If the applicant is employed and wants a work-based study, then you can make the workplace value 100. Pre-dominant Delivery Mode – It will be auto-populated according to the values you will put in the Internal, External, and Workplace fields.

Unstart/Unfinish Enrolments In Bulk

13 April 202312 December 2022 by Siddharath Dugral

We have introduced a new feature to Unstart/Unfinish enrolments in the system under the Starters and Finishers listing screens.

Unstart Enrolments: This feature is available under the Starters listing screen > Burger Menu > Unstart Enrolments option which allows you to Unstart the enrolments in bulk.

IMPORTANT: – In the burger menu of the Starters Listing screen, you will see an option for Unstart Enrolments. When this is selected, the system will look for the enrolments that are flagged as finished and will not allow the enrolment to be unstarted.

Note: We have also added the icons to Unstart and Unfinish enrolments under the Actions column on the Starters and finishers listing screen.
1. Red icon will allow you to unstart the enrolments.
2. Red icon will allow you to Unfinish the enrolments.

Unfinish Enrolment: This feature is available under the Finishers listing screen > Burger Menu > Unfinish Enrolment option which allows you to Unfinish the enrolments in bulk.

Bulk generating transcripts – Certificates

13 April 202312 December 2022 by Siddharath Dugral

Earlier, the system used to print certificates individually for each enrolment. However, we have introduced a new feature Print Certificates in bulk from the Continuing and Finishers listing screens.

Once you generate the certificates, the system will show you a number of enrolments and generated certificates in the word and pdf versions on the Report Dashboard.

What’s New – 15th Dec 2022

7 December 202312 December 2022 by Melissa

This is the last update of the Year 2022.

Some key changes made in this update are:

Generate Transcripts in bulk for student certificates
Changes to the word reports on the Report Dashboard
Download attachments from the communications log screen
Bulk feature to unstart and unfinish enrolments
New finish status column under starters listing screen

Please see below for a full list of what has been added to this release.

NCVER Annual Student Data Submission

Have you been maintaining and managing your student data this year in preparation for your annual student data submission? In this post, we walk through the first two steps of what you need to do in TEAMS.

We highly recommend you start these steps now, as these are critical to future steps where the larger volume of data is and where the biggest list of errors comes from.

Bulk generating Transcripts – Certificates

We have introduced a new feature Print Certificates in bulk in the system.

You will be able to generate certificates for the enrolments from the Continuing and Finishers listing screens

Report Dashboard – Word Report Changes

We have made some changes to Report Dashboard for the offer letter and Certificates reports in the system.

You will be able to see student information such as student number and enrolment number, Application number.

Also, you will see the parameters (Start Date, End date and Campus) for the Starters and Finisher reports in the system.

Communication Log Screen – Ability To Download Attachments

We have added the ability to download the attachment from the communication log under the email view section.

Unstart/Unfinish Enrolments In Bulk

In the system, you will be able able to unstart enrolments from the Starters Listing Screen and Unfinish Enrolments from Finishers Listing Screen.

Starters Listing Screen – New Column

We have added a new column Finish Status in the starters listing Grid and changed the column name from Enrol Status to Start Status.

Our mission is to build software that helps you do things more efficiently. Your input and engagement are vital in helping us improve our service and offerings for your college. We are always open to listening to your feedback.

Any questions, please feel free to reach out to us. We look forward to serving you to the best of our ability.

Please review the changes and if you would like further clarification, please contact our Support team.

A big thank you to so many of you who have been actively participating in helping us bring these new improvements to life.

Next update is due on Thursday, 12th January 2023

Note: Please alert other team members within your college if the changes outlined above affect their role or department.

Thank you for taking the time to read this post.

Student Dashboard – Account Manager

4 January 20239 December 2022 by Siddharath Dugral

Student Dashboard > Student Profile Tile > Account Manager Icon

This icon will display the name of the account manager. If you want to change the account manager then you can change it by clicking on the icon itself. This will open a popup window where you can enter the first two letters of the account manager and it will display all the account managers starting with those letters. Select the appropriate account manager and select the update button.

Orientation Date – Application/Enrolment

23 February 20237 December 2022 by Baljeet Sandhu

The orientation date is a period before the start of an academic year for your college students.

You can add the orientation date while creating an application or you can add the orientation date at the enrolment level on the edit enrolment screen. You need to select the “Does this Enrolment require Orientation?” tick box and it will show you the Induction/Orientation field to add the orientation date from the calendar.

Note: Once you added the orientation date, it will show you a star icon as yellow with a tooltip showing the orientation date on the Application Dashboard and Enrolment Dashboard.

Student Type

19 June 20237 December 2022 by Baljeet Sandhu

There are two Student type radio buttons New Student and Returning Student in TEAMS and you can select at the applications level while choosing the program for the application or you can select them at the enrolment level on the edit enrolment screen.

New Student – When you select this radio button for the student type then you will see a blue graduation cap at the application and enrolment level.

Returning Student – when you select this radio button for the student type then you will see a red graduation cap at the application and enrolment level.

Student Dashboard

18 December 20237 December 2022 by Melissa

IMPORTANT – We believe that staying informed about the latest developments in our software is vital for optimising your experience and maximising the benefits of using our system. To view the latest updates and modifications on the Student Dashboard, we kindly request you to navigate to the History icon showing above. By selecting this icon, you will gain access to a detailed log of all the recent changes made to the software.

This will give you a summary of the history of the student with your college. It is comprised of several different tiles that will allow you to navigate to different screens and information linked to the student.

Tiles

Here are all the tiles present on the student dashboard. You can learn more about each tile by clicking on the image of the tile.

The student Profile tile will give you an overview of the student’s basic information. You can upload a student profile picture here and edit the details for the student.

This tile shows all the current and future enrolments for the student.

This tile shows all the historical enrolments, if any, for the student.

This tile provides a summary of all the applications the student has in the system. This will include pending, declined and approved applications.

These tiles are common tiles in all the dashboards.

This tile will display a summary of all the invoices for all of the student’s enrolments. To view a specific enrolment’s financials, select the enrolment number link in the tiles above. The system will open the Enrolment Dashboard and you can go to the financials tile and view transactions from there.

Applicant Profile Tile

8 February 20236 December 2022 by Baljeet Sandhu

The tile will give you an overview of the basic information about an applicant. You can edit details, addresses, overseas information and much more information related to the Applicant.

Note: Once the applicant is converted to a student then you won’t be able to add/edit any details at the applicant level. However, you can make changes from the Student Profile Tile.

You can upload an applicant’s profile picture from here and edit the details as well for an applicant.

Horizontal Icons

Account Manager

English Proficiency

Webform

Vertical Icons

Edit Applicant details

Edit Addresses

Edit Next of Kin details

Edit Overseas Information

Edit AVETMISS Information

Edit Applicant holidays

Edit Visa Information

Edit Applicant Conditions

Edit Fee Help

Edit Applicant/Student Address Screens

4 January 20236 December 2022 by Melissa

These screens allow you to add or edit addresses for the applicant or student. You can add the following address details such as:

AVETMISS Address
Local Address
Mailing Address.

IMPORTANT – If the Applicant or a Student is flagged as AVETMISS then the Street name, Street number and Suburb are mandatory fields to select under the AVETMISS Address.

Note – Once the Applicant is converted to a student, then you won’t be able to make any changes to Addresses from the edit applicant address screen. However, you make changes from the Student dashboard > Edit Address screen.

Also, If the Local Address and Mailing Address is the same as the AVETMISS Address then you can copy the AVETMISS address by selecting the Copy AVETMISS Address and Copy Address tick boxes.

Explanation of the fields

	AVETMISS Address		Current Local Address		Mailing Address
Building/Property Name	The building/property details of an address in AVETMISS 8 format. eg. “Stuart Apartment” is not a mandatory field.	Copy AVETMISS Address	You can mark this option if the current local address is as same as the AVETMISS address. It will update the address in all the fields automatically.	Copy Address	You can mark this option if the mailing address is as same as the AVETMISS address. It will update the address in all the fields automatically.
Flat/Unit Details	The level/unit details of the address in AVETMISS 8 format. eg. “Apartment 234”, or “Level 8”. Non-mandatory field.	Address Line 1	If the current local address is different from the AVETMISS address you can add it manually in this field.	Address Line 1	If the mailing address is different from the AVETMISS address you can add it manually in this field.
Street Number	The street number of the address in AVETMISS 8 format. eg. “101”, “240-248”.Non-mandatory field.	Address Line 2	If the current local address is different from the AVETMISS address you can add it manually in this field.	Address Line 2	If the mailing address is different from the AVETMISS address you can add it manually in this field.
Street Name	The street name of the address in AVETMISS 8 format. eg. “Queens street”, or “Palm Lane”. Mandatory field.	Address Line 3	If the current local address is different from the AVETMISS address you can add it manually in this field.	Address Line 3	If the mailing address is different from the AVETMISS address you can add it manually in this field.
AVETMISS Suburb	It is a usercode dropdown field. you can select a suburb in this field. If you do not find a suitable suburb you can ask us, and we will add it.	Suburb	It is a usercode dropdown field. you can select a suburb in this field. If you do not find a suitable suburb you can ask us, and we will add it.	Suburb	It is a usercode dropdown field. you can select a suburb in this field. If you do not find a suitable suburb you can ask us, and we will add it.
State	It is a read-only field, It will auto-populate when you select the suburb.	State	It is a read-only field, It will auto-populate when you select the suburb.	State	It is a read-only field, It will auto-populate when you select the suburb.
Postcode	It is a read-only field, It will auto-populate when you select the suburb.	Post Code	It is a read-only field, It will auto-populate when you select the suburb.	Post Code	It is a read-only field, It will auto-populate when you select the suburb.
Country	It is a read-only field, It will auto-populate when you select the suburb.	Country	It is a read-only field, It will auto-populate when you select the suburb.	Country	It is a read-only field, It will auto-populate when you select the suburb.