This is the tag we use to approve any post (old and being edited etc) through revisions. Once the majority of all existing/old posts have gone through our edit process and have this tag, we will then bulk remove it from them.
We have added three new columns Discount, Discount Reason and Deposit Due for you in the edit invoices grid while editing the multiple invoices.
Note – The discount column will allow you to give a discount on the total amount for a particular invoice, and once you add the discount, the system will calculate the total amount of the invoice accordingly.
In this release, we have introduced three new columns (Discount, Discount Reason and Deposit Due) while editing multiple invoices and we have also done some changes in the Transition Process. There are some visual changes while doing the New Application process and you will also see Login Screen security improvements and changes for the Agent Commission.
We have been introducing tightened security measures for all client sites and their users, to ensure their sites are secure.
We have made some changes to the login screen and locked account in the system to tighten the security of your passwords.
While editing multiple invoices on the Enrolment Dashboard > Student Financial screen, you will now see three different columns which will allow you to give a discount on a particular invoice.
While creating a receipt for an agent invoice, you will be able to make an overpayment where the student has paid you more money for an Agent commission.
We have made some changes to the Agent commission while doing the new application process where you can pay commission to the invoice, Apply GST and create a bonus invoice for the Agent.
In the Transition Process, once you do the transition for any enrolment from one program to another, you will see the letter T at the end of the enrolment number.
Once you finished the transition process, you will be able to see this change in different locations in the system.
We have made some visual changes while doing the New Application process. You will continue to notice further visual improvements with each update and we will keep you posted in the what’s new summary for each update.
To know more select the read more.. button.
Our mission is to build software that helps you do things more efficiently. Your input and engagement are vital in helping us improve our service and offerings for your college. We are always open to listening to your feedback.
Any questions, please feel free to reach out to us. We look forward to serving you to the best of our ability.
Please review the changes and if you would like further clarification, please contact our Support team.
Please email support@rtosoftware.com.au or call us on 1300 850 585
A big thank you to so many of you who have been actively participating in helping us bring these new improvements to life.
Next update is due on Thursday, 3rd November 2022
Note: Please alert other team members within your college if the changes outlined above affect their role or department.
Thank you for taking the time to read this post.
In this release, we have introduced a new feature to allow you to chat and call our support staff directly from TEAMS. We have also done changes in the student receipts to allow a student to make an overpayment. There are also visual changes that have been made and you can read about them below.
Now from TEAMS, you will be able to reach us via online chat and online calls through LiveCaller.
This feature is available on the Main Dashboard.
After each TEAMS update this icon will be a link to the newest post for What’s New. If you put your mouse over the icon it will show you what the date of the latest/last update was. For instance, this update is for 6th October 2022 so the tooltip will show you this and when you select the link it takes you to the What’s New post for the 6th October 2022. As we update every fortnight, this icon will always be there and just show the most current what’s new post until the update occurs.
This icon is available on the Main Dashboard.
When you open screens in TEAMS, from this update onwards, you will see a new help icon in the right hand corner of the screen. If you click on this it will open a help post in a new browser that you can read and understand how the screen, process or report works.
We have made minor visual changes to certain areas in the system.All the tiles in the system now have rounded borders and also we have changed the font style so it is easier to read.
We have also updated the icon for the upload picture icon and this icon for the Student Dashboard, Applicant Dashboard and Agent Dashboard.
You will continue to notice further visual improvements with each update and we will keep you posted in the what’s new summary for each update.
While creating a receipt for a student invoice, you will be able to make an overpayment where the student has paid you more money for an invoice than they should have.
Our mission is to build software that helps you do things more efficiently. Your input and engagement are vital in helping us improve our service and offerings for your college. We are always open to listening to your feedback.
Any questions, please feel free to reach out to us. We look forward to serving you to the best of our ability.
Please review the changes and if you would like further clarification, please contact our Support team.
Please email support@rtosoftware.com.au or call us on 1300 850 585
A big thank you to so many of you who have been actively participating in helping us bring these new improvements to life.
Next update is due on Thursday, 20th October 2022
Note: Please alert other team members within your college if the changes outlined above affect their role or department.
Thank you for taking the time to read this post.
Main Dashboard > Compliance > AVETMISS Export
AVETMISS Export is the process of extracting AVETMISS data from TEAMS in a format that can be submitted to the relevant State Training Authority (STA) or the National Centre for Vocational Education Research (NCVER) in Australia.
AVETMISS Export involves selecting and extracting the required data fields and formatting them according to the AVETMISS data standard. This process ensures that the AVETMISS data is accurate, complete, and consistent with the data standards, which is essential for meeting the mandatory reporting requirements for your college.
State – State level AVETMISS submission refers to the process of submitting AVETMISS data to the relevant State Training Authority (STA) in each Australian state.
National – National level AVETMISS submission, on the other hand, refers to the process of submitting AVETMISS data to the National Centre for Vocational Education Research (NCVER), which is the national agency responsible for collecting, managing, and analysing VET data in Australia.
Please choose your preferred option on the screen and then select the Next button. This will allow you to proceed to the next step in the process.
Here are some of the latest changes that we have made in the New Application process.
| Date Updated | Changes made |
|---|---|
| 17 Nov 2022 | New Application – Agent Field change |
| 17 Nov 2022 | Enrolment dates – can’t be longer than five years |
| 20 Oct 2022 | Visual Changes – New Application |
| 20 Oct 2022 | New Application – Agent Commission related changes |
| 22 Sept 2022 | New Application – Requires Homestay and Requires Pickup settings |
Below is the list of changes on the application listing screen.
| Date Updated | Changes Made |
|---|---|
| 2023 Oct 19 | Listing Screens – New Page Limit Option |
| 2022 Nov 03 | Applications Listing – new filter Use Application dates |
| 2022 Sep 22 | Change – Application Listing Screen – CSV download |
| 2022 Sep 22 | Change – Application Tile Listing – Requires Homestay and Requires Airport Pickup/Drop off |
We have added Requires Homestay and Requires Airport Pickup/Drop off tick boxes on the Edit Student details screen.
When you select these tickboxes and save the screen they will appear as icons on the student Dashboard Profile tile.
We have added new tick boxes Requires Homestay and Requires Airport Pickup/Drop off on the Application Tile Listing screen.
Once you select these tick boxes and selected the Apply button {Apply Button} it will show you those applications that have the tick boxes for Requires Homestay and/or Requires Airport Pickup/Dropoff selected. From there you can download the list by selecting the CSV icon as shown below:
If you have any queries, please do not hesitate to contact us on 1300 85 05 85 or email us via support@rtosoftware.com.au
This release features improvements to the report engine for MS Word reports, new settings to identify which applicants & students need homestay and/or airport transfers arranged, the ability to mark absences as approved or sick leave in bulk, new CEFR levels can be entered at the Test Results level for ELICOS students and other minor changes. All of these changes are listed below.
We have been optimising our report engine for MS Word reports to improve the speed and efficiency of customising your templates for letters, certificates etc.
When you select to generate a word report the system gives you a popup so you can select a custom template. Now you will see your custom templates in the .docx format and not the .dot format.
This is for any MS Word report that you can print from any of the dashboards where word reports are available. This would include dashboards for applicants, applications, students or enrolments dashboards.
In the new application process, once you have added/selected an applicant/student to create applications for you will see two new settings for Requires Homestay and Requires Airport Pickup/Dropoff
Once you have completed your applications you will be able to see these settings in different locations in the system.
In a similar fashion that we have on other list screens such as Starters, Finishers and Continuing Students we have added a new icon for CSV so you can download the list if applications listed in the grid.
When you select the CSV icon you will be able to browse and save the file to your local computer.
If you are delivering ELICOS courses to students and managing their test results in TEAMS, you can now add the CEFR Level as well as a more general level for the information to print in Certificates.
You can now mark absence as approved and/or sick leave in bulk from the attendance screen.
This feature was available from the Enrolment Dashboard > Classes & Attendance tiles as a one to one entry.
We have also added a new Notes icon in the screen to add notes for any leave you are entering.
When a student logs into the LMS/Student Portal they will be able to see their enrolment/s financial account summary under the Accounts tab.
Our mission is to build software that helps you do things more efficiently. Your input and engagement are vital in helping us improve our service and offerings for your college. We are always open to listening to your feedback.
Any questions, please feel free to reach out to us. We look forward to serving you to the best of our ability.
Please review the changes and if you would like further clarification, please contact our Support team.
Please email support@rtosoftware.com.au or call us on 1300 850 585
A big thank you to so many of you who have been actively participating in helping us bring these new improvements to life.
Next update is due on Thursday, 6th October 2022
Note: Please alert other team members within your college if the changes outlined above affect their role or department.
Thank you for taking the time to read this post.
