academics

Programs > Edit Programs > Program Entry > Burger Menu

the presence of a burger menu icon in the right-hand corner of the screen while editing a program may vary depending on the specific program or functionality you are referring to. The burger menu icon is typically represented by three horizontal lines stacked on top of each other.

When you select the burger menu, you can see different options under the burger menu as shown below:

• Program Burger Menu > Subject

• Program Burger Menu > Intakes

• Program Burger Menu > Timetables

• Program Burger Menu > GTP

• Program Burger Menu > AVETMISS

• Program Burger Menu > Purchasing Contracts

• Program Burger Menu > FEE HELP

• Program Burger Menu > LMS Pages

• Program Burger Menu > Documents

Main Dashboard > Academics menu > Programs

The Program welcome screen will show you a list of active programs for all the campuses in the grid that is already in your database. You can search for Programs by the Program Name and Code in the search field and you will also see an inactive tick box which will allow you to see inactive programs. Or you can select the +Program button to add a new program in the system.

You can also download the CSV file from the CSV icon in the right hand corner of the grid.

Subjects > Subjects Entry Burger Menu > Fee Help

In the Subjects Details tab, there will be a field for FEE HELP Availability and there are radio buttons for:

• VET Student loan (VSL)
• Higher Ed FEE HELP
• Neither

IMPORTANT: A subject can only be one of the FEE HELP options it cannot be both. By default, the option of neither will be selected, select the option that you want and then SAVE the change.

When you select the FEE-HELP option from the burger menu, the Subject FEE-HELP popup screen will open, where you can add FEE-HELP details for a subject.

Main Dashboard > Academics > Unit of Studies > Unit of Studies Burger Menu > Funding Fee

When you select the Funding Fee option, a UoS Funding Fee screen will open, where you can add Funding Fee Setup details by selecting the +Add button.

When you select the +Add button, a funding fee setup popup window will open as shown below:

Explanation of the fields below:

Fields	Explanation
Enrolment Type	From the dropdown menu, you can select the type of enrolment.
Funding Source National	From the dropdown menu, you can select the funding source national type.
State	Here you can select the state from the dropdown.
Delivery Type	Here you can select the delivery type of the subject from the dropdown.
Nominal Hours	Here you can add the nominal hours.
Hourly Rate	Here you can add the hourly rate of the fee, the total amount of the subject will be populated as it is a multiply of nominal hours with an hourly rate.
Active	Tick this box to make the funding fee setup active.

Unit of Studies > Unit of Studies Burger Menu > Documents

When you select the Documents option, the system will take you to Unit of Study Entry > Document screen will open, where you can add documents of the UoS.

When you select the +Add button, a popup window will appear where you can select the document which you want to upload for the unit of study.

Unit of Studies > Unit of Studies Burger Menu > Subjects

The Unit Of Study screen will show you all the subjects in the grid that are already linked to the UoS. You can also edit the subject by selecting the edit icon under the actions column.

You can add the subjects to the UoS by selecting the +Add button. When you select the Add button, A popup window will appear, where you can add UoS of Studies Subject details in fields.

Fields	Explanation
Select the Subjects	It is a magic search field, where you have to write the initials of the subject code and then you can select the subject code from the suggestions.
Select the Subject Name	It is a read-only field, which will be auto-populated when you select the subject code.
Seq No	Here you have to write the sequence number of the subject. for eg if x,y, and z are three subjects then you can write seq no as x as 1, y as 2, and z as 3.
Subject Type	Select the radio buttons as core or elective.
Active	Select the tick box to make the Subject Active.

Main Dashboard > Academics > Unit of Studies > Unit of Studies Burger Menu > Fee Help

In the Details tab, there will be a field for FEE HELP Availability and there are radio buttons for:

• VET Student loan (VSL)
• Higher Ed FEE HELP
• Neither

IMPORTANT: A Unit of Studies can only be one of the FEE HELP options it cannot be both.

When you select the Fee Help option, A popup window will appear, where you can add Fee Help details in fields.

Attendance Code – A code that identifies the mode of attendance by which the student undertakes a unit of study OR the mode of attendance for a preference or offered course as indicated by an applicant

EFTSL – Equivalent full-time student load (EFTSL) is the measure used to determine a student’s study load. The college sets a unit value for each of its units. One EFTSL is the amount of student load determined by the college to be equal to a full-time load at 100% intensity for one student for one year.

Discipline Code – A code that uniquely identifies the discipline to which a unit of study is classified by the Provider

Main Dashboard > Academics > Unit of Studies > Unit of Study Button

To add or edit a unit of study, start by selecting the + Unit of Study button. This will take you to the Unit of Study Entry screen, where you’ll find various fields to complete. Make sure to enter all the necessary information in each field, including the code and name of the unit of study, its descriptive code and descriptive name, the campus name and other relevant details. Once you’ve filled in all the required fields, select Save. This will ensure that your unit of study is properly recorded and can be easily accessed and managed in the future.

Main Dashboard > Academics menu > Subjects Entry

When accessing the Subjects Entry screen, you will be presented with several fields where you can enter and edit subject details. It is essential to fill out all the required fields to ensure accurate and complete information.

Each field serves a specific purpose, such as the subject code, subject name, subject descriptive code, subject descriptive Name and subject prerequisites. By providing all the necessary information, you can easily manage and organise subjects and facilitate a smooth learning process.

Explanations of the fields are below:

Fields	Explanation
Subject Code	This code serves as a unique identifier for the subject and is used to differentiate it from other subjects. To ensure accuracy, it is recommended to search for the subject code from the training.gov.au website, which is a database of nationally recognised training and qualifications in Australia.
Subject Descriptive Code	You can add Subject Descriptive Code in this field.
Subject Name	The subject Name serves as a unique identifier for the subject and is used to differentiate it from other subjects. To ensure accuracy, it is recommended to search for the subject code from the training.gov.au website, which is a database of nationally recognised training and qualifications in Australia.
Subject Descriptive Name	You can add Subject Descriptive Name in this field.
Subject Currently Active?	When adding or editing a subject, there is typically an option to select a box indicating whether you want to make the subject currently active.
Subject links to all campuses	There may be an option to select a box indicating whether you want to make the subject available for all campuses. This means that the subject can be studied at any campus location where it is offered.
Type of Subject	This is a User Code in TEAMS and you will see two subject types under the dropdown. Unit of Competency (UoC) – Nationally Accredited – is the smallest component of a Training Package that can be assessed and recognised. It gives a description of the skills and knowledge required to perform effectively to a specific standard in a particular workplace role or function. Subject – Other -By choosing this particular option, you will gain the ability to access an additional field known as Result Type for the subject labeled as other. This option provides an opportunity to further refine and specify the type of results you are seeking for the given subject.
Result Type	This dropdown will show you three different results Competency Based, Descriptive Based and Grading based.
Credit Point	In this field, you can enter the credit point value for the given subject. This value represents the number of credits that the subject is worth in a particular academic program.
Taught over study days	You can enter the total number of days that you have studied or will study a particular subject
Taught over study weeks	In this field, you can enter the total number of weeks that a particular subject is taught over.
Default amount	If you prefer to only raise invoices based on subjects then select this option instead.
VET Student Loans (VSL)	This tick box is used to indicate whether the subject is eligible for VSL (VET Student Loans) or FEE-HELP. VSL FEE-HELP is an Australian government loan program that helps eligible students pay for their education-related expenses.
Higher Ed FEE HELP	This tick box is used to indicate whether the subject is eligible for FEE-HELP (Higher Education Loan Program) financial assistance.
Neither	This tick box is used to indicate that the subject is not eligible for FEE-HELP availability.