Webform – New Training Location dropdown and reCAPTCHA

12 July 202312 July 2023 by Mani Gill

Recently, we have made significant improvements to the WebForm, resulting in faster access and a smoother user experience. Now, the screen opens within seconds, ensuring quick and efficient interaction with the form. Along with the performance optimisation, we have introduced a new dropdown menu for Training Location within the Course Selection Section.

This addition enhances the webform’s functionality by allowing you to select the preferred Training Location conveniently. Additionally, to enhance security and prevent spam submissions, we have incorporated a recaptcha at the bottom of the screen. This helps verify that the WebForm is being filled out by a human user rather than an automated bot. With these updates, we aim to provide a more efficient and secure web form experience for you.

What’s New – 13th July 2023

12 December 202310 July 2023 by Mani Gill

Welcome to the latest update for TEAMS

Some key changes made in this update are:

TEAMS transition from USI web service 4.0 to USI web service 5.0
Report Dashboard Optimisation

New Survey screen has been introduced

Action Details report is now available in the task management process

Added multiselect campus dropdown for Intervention Status report

intakes/dates column in all listing screens now displays both Intake names and enrolment dates

For a full list of what has been done in the system, please see the below list:

USI Web Service Version 5.0

We are thrilled to share the exciting news that TEAMS has successfully transitioned from the USI web service 4.0 to USI web service 5.0

Report Dashboard Optimisation

Now, whenever you generate a CSV report, the report dashboard will provide additional information to enhance clarity and context.

Specifically, the dashboard will display the Campus name, taking into account any multiple campuses selected while generating the report. Additionally, the report’s start date and end date will be prominently displayed, offering clear visibility into the specific timeframe covered by the report.

Survey Screen

With this new feature, you can design surveys, customise questionnaires, and tailor the survey flow according to their specific requirements.

The addition of this new screen aims to enhance the survey management capabilities of our system, facilitating efficient survey creation and empowering you to gather valuable insights from their survey students.

Task Management – Action Details New Report

We are pleased to inform you that a new report called the Action Details Report has been added to our system.

The report provides a comprehensive view of all the details associated with tasks created from the Task Entry Screen. Additionally, it includes action logs for Journal Entries.

Intervention Status Report – Campus Dropdown Changes

The key change involves transforming the Campus dropdown into a multi-select option. Previously, you were limited to selecting only one campus at a time for generating these reports.

We believe that this enhancement will significantly improve the reporting experience, enabling more efficient and effective monitoring of student outcomes across various campuses.

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Listing Screens – Intake/Dates Column Changes

This modification allows you to quickly identify and associate enrolment information with the specific intake, providing a more comprehensive view of the data presented in the listing screens.

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Our mission is to build software that helps you do things more efficiently. Your input and engagement are vital in helping us improve our service and offerings for your college. We are always open to listening to your feedback.

Any questions, please feel free to reach out to us. We look forward to serving you to the best of our ability.

Please review the changes and if you would like further clarification, please contact our Support team.

A big thank you to so many of you who have been actively participating in helping us bring these new improvements to life.

Next update is due on Thursday, 27th July 2023

Note: Please alert other team members within your college if the changes outlined above affect their role or department.

Thank you for taking the time to read this post.

Intervention Status report – Campus Dropdown Changes

12 July 202310 July 2023 by Mani Gill

Previously, when generating the Intervention Status Report, the system allowed you to select only one campus at a time from the campus dropdown menu. However, we have now made important changes to this feature. The campus dropdown menu has been transformed into a multi-select option, giving you the flexibility to select multiple campuses when generating this report. This improvement provides increased convenience and efficiency, as you can now generate report for multiple campuses in a single operation.

With the new multi-select capability, you can easily include data from different campuses in the Intervention Status Report, enabling a more comprehensive and holistic view of student progress and intervention efforts across various locations.

We believe that this enhancement will greatly benefit you, offering greater flexibility and enabling more efficient reporting processes.

Listing Screens – Intake/Dates Column Changes

11 July 202310 July 2023 by Mani Gill

We are excited to announce that we have implemented updates to the Intake/Dates Column across all listing screens, including Continuing, Starters, Finishers, and Financial Dashboard > Overdue Fee Listing, Payment Due Listing and Payment Received Listing. Previously, the system would display enrolment dates only if there was no linkage to an intake.

With the recent changes, the Intake/Dates Column now provides more comprehensive information. If the enrolment is linked with an intake, the column will display both the intake name and the enrolment dates. On the other hand, if there is no intake linkage, you will only see the enrolment dates without the intake name. This enhancement allows for a clearer representation of enrolment details, providing you with a better understanding of the associated intake and enrolment dates.

Task Management – Action Details New Report

10 July 202310 July 2023 by Mani Gill

We are pleased to inform you that a new report called the Action Details Report has been added to our system. To access this report, navigate to the Action Details Screen and select the Burger menu. The report provides a comprehensive view of all the details associated with tasks created from the Task Entry Screen. Additionally, it includes action logs for Journal Entries. When you generate the report, it will be available in both Word and PDF formats.

If you wish to customise the template according to your specific requirements, you can easily do so by selecting the Report Template option. We have provided guidelines in a separate post on How to customise the Report template in TEAMS. This feature allows you to tailor the report template to align with your preferences and needs, providing you with greater flexibility and control over the generated reports.

What’s New – 29th June 2023

12 December 202326 June 2023 by Mani Gill

Welcome to the latest update for TEAMS

Some key changes made in this update are:

Implemented changes to the Task Management tile and tiles screens
New enhancements to the Group Training Plans Entry Screen
New Refresh Icon introduced for Financial Tiles
Student Passport Merge Field introduced for student Certificates
New default Site Setting has been introduced for Completed Qualification
Enhanced Trainer’s User-Related Restrictions
New label for Negative Invoice Reference

You will also see the Q&A section of our What’s New summary. Here we will provide answers to the questions that are most frequently asked about TEAMS.

Task Management – Enhancements

Task management plays a crucial role in efficiently organising and handling tasks associated with different entities in TEAMS, including Students, Enrolments, Agents, Employers, and more.

Group Training Plans Entry Screen Optimisation

An improvement has been made to the entry screen for group training plans, resulting in a more efficient process. With this enhancement, there is no longer a need to manually input the subjects and their corresponding dates.

Financial Dashboard – New Refresh Icon on Financial Tiles

You will now notice a new refresh icon accompanying the financial tiles, specifically the Overdue Fees, Payments Received, and Payments Due sections.

Certificate Report – Student Passport Number New Merge Field

This merge field is designed to incorporate and print the student’s passport number on the certificate.

Completed Qualification – Default Setting

We have introduced a new system setting that aims to simplify the process of managing qualification information for your students. This system setting is added under the System Admin > Site Setting menu.

Enhanced Trainer’s User-Related Restrictions

Now, when a user is linked to a trainer, they will have restricted access to the Dashboards and Screens within the system.

Negative Invoice Reference – New Label

The system will now display this Negative Invoice Reference Number in the Transactional Details section for that particular Negative Invoice.

Q&A

Do you have a TEAMS question?

Make a list of your questions, send them to our support teams and we will send you the answer and add them to our fortnightly update.

Select the read more button as here are some questions we get asked and then answers on how to do them in TEAMS.

Any questions, please feel free to reach out to us. We look forward to serving you to the best of our ability.

Please review the changes and if you would like further clarification, please contact our Support team.

A big thank you to so many of you who have been actively participating in helping us bring these new improvements to life.

Next update is due on Thursday, 13th July 2023

Note: Please alert other team members within your college if the changes outlined above affect their role or department.

Thank you for taking the time to read this post.

New Applicant – AVETMISS Field Related Changes

2 February 202414 June 2023 by Mani Gill

In the past, when accessing the AVETMISS tab on the New Applicant/Edit Applicant screen, you would be presented with an extensive list of options for Country of Birth and Language Spoken at Home. We have since made significant improvements in these fields, which are now equipped with a convenient magic search feature that enhances your experience.

Instead of scrolling through a long list of options, you can simply begin typing the name of the desired country or language and the system will give you relevant suggestions that match your input. This streamlined approach makes it quicker and easier to accurately select the appropriate Country of Birth and Language Spoken at Home for each applicant.

What’s New – 15th June 2023

1 December 202314 June 2023 by Siddharath Dugral

Welcome to the latest update for TEAMS

Some key changes made in this update are:

New tile Task Management to manage tasks for different objects
A Subject type column has been added to the Student Result listing report
New AVETMISS field changes on the New Applicant screen

To know more, please see the below list:

Task Management

The Main Dashboard now features a task management tile that provides an overview of different task categories, including Closed tasks, Active tasks and Unassigned tasks. Each of these sections has dedicated screens to perform specific actions on tasks.

Student Result Listing Report – New Subject Type Column

A new system setting has been implemented for the Student Result Listing report that will allow you to show a separate Subject type column for each subject.

New Applicant – AVETMISS Field Related Changes

In the past, when accessing the AVETMISS tab on the New Applicant/Edit Applicant screen, you were presented with an extensive list of options for Country of Birth and Language Spoken at Home.

However, we have made significant improvements in these fields. They are now equipped with a convenient magic search feature that enhances your experience.

Any questions, please feel free to reach out to us. We look forward to serving you to the best of our ability.

Please review the changes and if you would like further clarification, please contact our Support team.

A big thank you to so many of you who have been actively participating in helping us bring these new improvements to life.

Next update is due on Thursday, 29th June 2023

Note: Please alert other team members within your college if the changes outlined above affect their role or department.

Thank you for taking the time to read this post.

Student Result Listing Report – New Subject Type Column

13 June 2023 by Siddharath Dugral

Dashboard > Student Management > Student Result Listings

A new system setting has been implemented for the Student Result Listing report that will allow you to show a separate Subject type column for each subject.

In the Student Result Listing report, the subject type refers to the classification of each subject based on its role in the curriculum. It helps differentiate between core subjects, which are essential and mandatory for all students, and elective subjects. This classification allows you to easily identify whether a student has competent or failed in core or elective subjects, providing a comprehensive overview of their academic performance in subject type.

What’s New – 1st June 2023

1 December 202331 May 2023 by Siddharath Dugral

Welcome to the latest update for TEAMS

Some key changes made in this update are:

Optimised email deliverability which will deliver emails directly to the recipient’s inbox
New Invoice Due Changes for Agent Commission Invoices

In Q&A, we look at why sometimes you may not be able to see GST for Agent commission invoice/s.

Email Deliverability Optimisation

We understand the importance of effective email communication for your business, and we are delighted to be able to offer you an even more reliable and efficient email delivery service.

We have optimised email deliverability where emails will be delivered directly to the recipient’s inbox.

Invoice Due Date change for Agent Commission Invoices

Whenever an invoice is created for a student, the due date for that particular invoice will be copied as the Agent commission invoice date.

Q&A

Do you have a TEAMS question?

Make a list of your questions, send them to our support teams and we will send you the answer and add them to our fortnightly update.

Select the read more button as here are some questions we get asked and then answers on how to do them in TEAMS.

Any questions, please feel free to reach out to us. We look forward to serving you to the best of our ability.

Please review the changes and if you would like further clarification, please contact our Support team.

A big thank you to so many of you who have been actively participating in helping us bring these new improvements to life.

Next update is due on Thursday, 15th June 2023

Note: Please alert other team members within your college if the changes outlined above affect their role or department.

Thank you for taking the time to read this post.