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Student Progress Matrix Report Filters

13 March 202331 May 2022 by Melissa

Student Progress Matrix Report screen has a General Filters tab and the below table will show you Filters with their Explanation.

Note -In addition to selecting the campus and program, the Intake and report start/end dates are also required when using the Student Progress Matrix Report screen. However, if an intake is selected, then the report start and end dates become optional. Likewise, if the report start and end dates are selected, then the intake becomes optional.
This flexibility allows you to adjust filters according to the reporting needs and focus on specific timeframes or intake groups as necessary.

If the intake selected is set as a Rolling intake, then these date fields remain mandatory.

General Filters	Explanation
Campus	This is a mandatory field and cannot be left blank. You can select the Campus from the dropdown.
Program	This is a mandatory field and cannot be left blank. You can select the Program from the dropdown.
Intake	Select an intake from the dropdown
Report Start Date	select the start date from the calendar icon
Report End Date	select the end date from the calendar icon
Enrolment to include	This dropdown has three options (Current, To Start, and Finished) and you can select them while generating the report.

Click on the “Print” Icon to generate the report. After clicking on it, the system will direct you to the report dashboard screen. You can see the report status over there if it’s generated or not. Once it’s generated, download the report.

Report/Screen Filters

17 January 202420 May 2022 by Ramneet

Filters, or parameters, can be used to narrow down the data displayed on the screen, or in the reports you generate. While this may sound like grouping, filtering is different because it allows you to qualify data and display only the data that matches the parameters you select.

Filter Name	Report/Screen	Location	Description
Campus	Both	Student Search Class Allocation Attendance & Results Results Starters Finishers Results Achieved Student Results Listings Class Roll Current Students Class Roll by Session ASQA Class Roll Agents List Agent Entry Applications Processed Application Status Agent Performance Campus Welcome Screen Unit of Study Welcome Screen Timetable Welcome Screen Allocate Subjects/UoS GTP Allocation Submission Review USI Request History Screen Qualifications Issued Register Screen AVETMISS Export – State Format AVETMISS Export – National Format Student Performance Student Progress Matrix	Campus is different branches at different location of an training organisation
Student Number		Student Search Submission Review	Unique Numbrer given to each student as identification
First Name		Student Search	First name of the student
Last name		Student Search	Last name of the student
Preferred Name		Student Search	Name that is preferred by student
DOB		Student Search	Date of Birth of the student
Mobile Number		Student Search	Mobile number of the student
Email Address		Student Search	Email address of the student
Programs	Both	Class Allocation Results Starters Finishers Results Achieved Current Students Applications Processed Program Welcome Screen Group Training Plan Welcome Screen Allocate Subjects/UoS GTP Allocation Submission Review Qualifications Issued Register Screen AVETMISS Export – State Format AVETMISS Export – National Format Student Performance Student Progress Matrix	Programs are diiferent cousrses that are provided by training organisations
Subjects	Both	Class Allocation Results Results Achieved Student Results Listings Subjects Welcome Screen Timetable Welcome Screen Allocate Subjects/UoS Submission Review	Subjects are units that student has to complete in particular program
Unit of Studies		UoS Welcome Screen Timetable Welcome Screen Allocate Subjects/UoS Submission Review	Unit of study means subject that a student undertakes as a part of a course of study
Intake	Screen	Class Allocation Results Timetable Welcome Screen Allocate Subjects/UoS GTP Allocation USI Request History Screen Qualifications Issued Register Screen Student Progress Matrix	Intakes can be be defined as program start date for an international student.
Group Training Plan	Both	Class Allocation Results Group Training Plan Welcome Screen GTP Allocation	The Group Training Plan is used to define the unit’s date in the system
Enrolments to include	Screen	Class Allocation Starters Finishers Student Results Listings Current Students Student Holidays Report Applications Processed Agent Performance GTP Allocation Student Performance Student Progress Matrix	It let us choose current enrolments or enrolments that are yet to be started
Enrolment Type	Both	Class Allocation Starters Finishers Student Results Listings Current Students GTP Allocation Qualifications Issued Register Screen AVETMISS Export – State Format AVETMISS Export – National Format Student Performance	Enrolment type means tyoe of enrolment for eg: test enrolment
Attendance Start Date	Both	Attendance & Results	Attendance start date is a date from which you want to mark attendance
Attendance End Date	Both	Attendance & Results	Attendance end date is a date till which you want to mark attendance
Select Timetable	Both	Attendance & Results Results Starters Finishers Results Achieved Student Results Listings Class Roll Current Students Class Roll by Session ASQA Class Roll Timetable Welcome Screen Allocate Subjects/UoS GTP Allocation Student Performance	Timetable shows when a particular class will start its end date, trainer who will teach and etc
Trainers	Both	Attendance & Results Results Achieved Timetable Welcome Screen	Trainers are persons who trains students particular modules or programs
Classes	Both	Results Student Results Listings GTP Allocation Student Performance	Different classes are allocated to stundents as per their program classes consist of modules that trainer will teach in particular time period
Enrolment Between	Screen	Results	Enrolment between means date range in which enrolmennt lie
Result/Outcome	Both	Results Starters Finishers Current Students Qualifications Issued Register Screen Student Performance	Result/ outcome means outcome wheather student has completed a particular program or not
Result Date	Both	Results	Result date is a date when student receives results
Report Start Date	Screen	Starters Finishers Results Achieved Student Results Listings Current Students Student Holidays Report Applications Processed Application Status Agent Performance Student Performance Student Progress Matrix	Report Start Date is a date from which we want our Report to start
Report end date	Screen	Starters Finishers Results Achieved Student Results Listings Current Students Student Holidays Report Applications Processed Application Status Agent Performance Student Performance Student Progress Matrix	Report End Date is a date from till when we want our Report to end
Show only Overseas students	Both	Starters	If we select that tick box we will get only overseas students in our report
Inclue Cancelled Enrolments	Screen	Starters Finishers	If we tick that box we will also get cancelled students in our report
Include Applications	Both	Starters	If we tick this box we will get application number in our report
Group By	Screen	Starters Finishers Results Achieved Student Results Listings Current Students Applications Processed Application Status Agent Performance Student Performance	Group by is used to group students in report according to ticked results in Group by for e.g - DOB, County and agent etc
Sort By	Screen	Starters Finishers Results Achieved Student Results Listings Class Roll Current Students Class Roll by Session ASQA Class Roll Student Holidays Report Applications Processed Application Status Agent Performance Student Performance	Sort by is used to group students in report according to ticked results in Sort by for e.g - DOB, County, student No & Enrolmemt No etc
Visa Type	Both	Starters Finishers Student Holidays Report	Visa type is filter that we can use incase we want to search student with particular visa types
Agent	Both	Starters Finishers Current Students Application Status
Employer	Both	Starters Finishers Student Results Listings Current Students Application Status Qualifications Issued Register Screen
Account Manager	Both	Starters Finishers Current Students Agents List Application Status Agent Performance Student Performance
Country	Both	Starters Finishers Current Students Agents List
Nationality	Both	Starters Current Students Application Status
Marketing Source	Both	Starters Current Students Agents List Agent Entry Application Status
Level of Student	Both	Starters
Result Date	Both	Results Results Achieved
Subject End date	Both	Results Achieved
Show Types	Screen	Results Achieved
Show inactive subjects and unit of studies		Student Performance
Inculde Finished Enrolments
Enrolments with Selected Module/but No results
Enrolment Dates
Result Entry Date
Print Modules: All
Print Modules: With results
Print Modules: With Unsuccessful results
Print Modules: With no results
Print Attempt Records
Show Enrolments type of: Active
Show Enrolments type of: Inactive
Show Enrolments type of: Both
Enrolment No	Both	Student Results Listings
Week Starting Date	Both	Class Roll Class Roll by Session ASQA Class Roll
Students to Include: All Students	Screen	Class Roll Class Roll by Session
Students to Include: Only Started Students		Class Roll by Session
Show only Smart and Skilled enrolments		Current Students
Include students on holiday		Current Students
Week End Date	Sreen	ASQA Class Roll
Session	Screen	ASQA Class Roll
Print	Screen	ASQA Class Roll
Report Includes: Holidays Active Between
Report Includes: Starting Between
Report Includes: Either Starting Or Ending Between
Print Timetable Sessions
Student		Student Holidays Report
Holiday Type		Student Holidays Report
Academic Schedule		Student Holidays Report
Commission Template	Screen	Agents List
Regions	Both	Agents List Agent Performance
Agent Type	Screen	1. Agents Welcome List 2. Agent Entry
Agent Name	Both	Agent Entry Agent Performance
Commission Template Name	Screen	Commission Templates
Date based on	Screen	Application Status
Overseas/Local Student Status	Both	Application Status
Include Inactive Campuses		Campus Welcome Screen
Include Inactive Programs		Program Welcome Screen
Include Inactive UoS		UoS Welcome Screen
Include Inactive Subjects		Subjects Welcome Screen
Academic Template Code or Name		Academic Template Welcome Screen
Include Inactive academic template		Academic Template Welcome Screen
Include inactive Group Training Plans		Group Training Plan Welcome Screen
Classroom		Timetable Welcome Screen
Include inactive Timetables		Timetable Welcome Screen
Start Date		Allocate Subjects/UoS GTP Allocation AVETMISS Export – State Format
End Date		Allocate Subjects/UoS GTP Allocation AVETMISS Export – State Format
Look at Enrolment Start date only		GTP Allocation
Intake Code		Intake Welcome Screen
Assessment		Submission Review Assessment Welcome Screen
Submission Review: Status		Submission Review
Name of the Student		Submission Review Qualifications Issued Register Screen
Object Type		Assessment Welcome Screen
USI		Qualifications Issued Register Screen
Completed Status		Qualifications Issued Register Screen
Which format do you wish to use: State		AVETMISS Export
Which format do you wish to use: State: National		AVETMISS Export
State		AVETMISS Export – State Format
Export Special Contract Only		AVETMISS Export – State Format
Select enrolments to export		AVETMISS Export – State Format AVETMISS Export – National Format
Purchasing Contracts		AVETMISS Export – State Format
Calender Year		AVETMISS Export – National Format
Report based on: Subjects		Student Performance
Report based on: Unit of Study		Student Performance
Date based on: Enrolment Dates		Student Performance
Date based on: Subjects/UoS start and end dates		Student Performance
Show only VET enrolments		Student Performance

Class Roll Report

9 February 202313 May 2022 by Mani Gill

Dashboard > Student Management > Class Roll

Overview

This report shows you the list of students linked with the timetable for which you want to mark the attendance.

Class Roll Report Filters

Class Roll Report Data Columns

Class-Roll-Report Download

Finishers Report Data Columns

7 February 202313 May 2022 by Mani Gill

Below is the table that will show you the columns and their explanation that will get printed in the generated report.

Columns	Explanations
Student No	Student Number generated by TEAMS
Student Name	Student’s First name, Middle name and Last name
Campus Name	This will show the number of enrolments linked with the campuses
Enrol No	Enrolment Number generated by TEAMS
Program Code	The system will print the code of the program saved on the Program entry screen
Program Name	The system will print the name of the program saved on the Program entry screen
Enrolment Type	This is a user code and the system will print the enrolment type from the Enrolment Dashboard > Edit Enrolment Details screen
Start Date	Start Date of the Enrolment
End Date	End Date of the Enrolment
No of Weeks	Total duration of the course i. e. Study weeks + Holiday weeks
Study Weeks	Total study weeks of enrolment
Finished	It will show yes, if the enrolment is flagged finished
Agent Name	Agent linked with the enrolment
Employer Name	Employer selected at the enrolment level
Country	Country of the student from student level
Account Manager	It will show the Account Manager selected at the enrolment level
Currently Owing	This is the overdue amount till the present date
Total Owing	It is the difference of total invoiced and total receipted
Visa type	It will show the Visa type selected at the Student level
Classes	The system will show the classes linked to enrolments
Future Programs	Future enrolments of the student
Enrolment Outcome	The outcome of enrolment selected on the Enrolment Dashboard > Edit Enrolment Details screen
Subjects Successfully Completed	This will display all the subject codes with the successful results
Subjects Not Completed Successfully	This will display all the subject codes with the unsuccessful results
Overall Attendance Percentage	This is the total of enrolment’s average attendance percentage for the entire enrolment duration
Total Subjects Completed	This column will display the count of total successful subjects/total number of subjects linked to the enrolment. *For example*: 3/8 so 3 will be the count of successful subjects and 8 will be the count of total subjects linked with the enrolment
Stage	It will show the commencement status from the Training Plan and Results screen > Qualification Information tile.
Notes
VSN	This is the VSN number selected at the student entry screen
VSN Eligible	It is Yes, if VSN number is valid
Enrolment Started	It will display Yes if the enrolment is flagged as started
AVETMISS State	AVETMISS state is the State Training Authority selected at the Enrolment level > Enrolment AVETMISS settings screen
DOB	Student’s date of birth entered at student entry screen
Email Address	Student’s primary email address updated on the student entry screen
Email Address 2	Student’s secondary email address updated at the student level
Email Address 3	Student’s additional email address updated at the application/Student level
Nationality	Nationality of the student
USI	Student’s USI number updated on the Student Dashboard > USI screen
Mobile No	Student’s mobile number updated on the Edit Student screen

Finishers Report

19 December 202313 May 2022 by Mani Gill

Dashboard > Student Management > Finishers

Overview

This report shows you a list of all students that have an enrolment end date within the date parameters of your report and also whether they have finished or not.

To know more about the Filter and columns and their explanations, please select the below links.

Finishers Report Filters

Finishers Report Data Columns

Finishers-Report Download

Starters Report Data Columns

9 February 20236 July 2021 by Ramneet

Below is the list of data columns which will get printed in the report.

Columns	Explanation
Student No	Student Number generated by TEAMS
Enrolment No	Enrolment Number generated by TEAMS
Application No	Application Number generated by TEAMS
Student Name	Student (First name)(Middle name)(Last name)
Gender	Student’s gender selected at the Applicant/Student levels
DOB	Student’s date of birth selected at the Applicant/Student levels
Campus	This will show the number of enrolments linked with the campuses
CRICOS Code	CRICOS code of the Program updated on the Program Entry screen
Program Name	The system will print the name of the program saved on the Program entry screen
Enrolment Type	The system will print the enrolment type updated on the Edit enrolment details screen
Start Date	Start Date of the enrolments
End Date	End Date of the enrolments
Duration Weeks	This is the total weeks of the enrolment which includes total study weeks, and total academic holiday weeks. For example, if the enrolment has study weeks = 40 and academic holiday weeks = 12 then the total duration will be 40+12=52 weeks
Started	This is the status of the enrolment, if it is started then it will show Yes
Agent Name	This system will show the agent name which is selected at the application or enrolment level
Country	Country of the student
Account Manager	It will show the Account Manager selected at the Application or Enrolment level
Timetable	The system will show the timetable allocated to the enrolment
Currently Owing	This is the overdue amount till the present date
Total Owing	It is the difference of total invoiced and total receipted
Visa Type	It will show the Visa type selected at the Student and Enrolment level
CoE No	This will show you the COE number updated at the Enrolment Dashboard > Enrolment profile tile
Nationality	Nationality of the Student updated at the Applicant or Student levels
Classes	The system will show the classes linked to enrolments
Future Program	Future enrolment of the student
Previous Program	Historical enrolment of the student
Enrolment Outcome	Outcome of enrolment selected on the Enrolment Dashboard > Edit enrolment details screen
Employer Name	Employer selected at the enrolment level
Stage	It will show the commencement status from the Training Plan and Results screen > Qualification Information tile.
Notes	Program Notes
Total Overdue	It is the difference of total amount of pending invoices and total receipted till date
Tuition Fee	This is the total invoiced amount of Tuition fee
Other Fee	Total amount of all other fees invoiced excluding tuition fee
Marketing Source	Marketing source selected at the application level
Level Of Student	It will populate the user code you selected at the student level on the student entry screen.
VSN	This is the VSN number selected at the student entry screen
VSN Eligible	Student level at student entry screen.
AVETMISS State	AVETMISS state is the State Training Authority selected at the Enrolment level > enrolment AVETMISS settings screen
Group Training Plan	Selected at the enrolment level > Training Plan and Results screen > Training Plan and Academic Template tile
Overseas Student	If the student is selected as overseas on the student entry screen then it will show Yes
Special Needs	This is a tick box at the student level on the student entry screen.
Special Needs Notes	It will populate the Notes updated for the Special needs on the Student Entry screen
Email	Student’s email address updated on the Edit Student Details screen
Mobile	Student’s mobile number updated on the Edit Student Details screen
Phone	Student’s phone number updated on the Edit Student Details screen
International Phone	Student’s international phone number updated on the Student Dashboard > Overseas screen
Passport No	Student’s Passport Number updated on the Student Dashboard > Overseas screen
USI	Student’s USI number updated on the Student Dashboard > USI screen
Student Payment No
AVETMISS	It will show Yes, if the AVETMISS tick box is selected at the student level on edit student details screen.
No of Successful Results	This is the total count of successful subjects
No of Unsuccessful/Not Yet Achieved Results	This is the total count of unsuccessful subjects
Total Subjects Enrolled	This is the total number of the subjects linked to enrolment
Program Code	This is a Program code saved on the Program Entry Screen
USI Verified	This is the status of USI, if it is verified will populate as Yes and if is not verified will populates as No
Student First Name	Student’s First name updated at the Applicant/Student levels
Student Last Name	Student’s Last name updated at the Applicant/Student levels
Student Email Address 2	Student’s Secondary email address updated at the Applicant/Student levels
Student Email Address 3	Student’s Additional email address updated at the Applicant/Student levels
Student Type	This is the student type (New Student and Returning Student) selected at the Enrolment level
Orientation Required	It will show the Orientation date updated at the enrolment level
Upsell or Extension	This will show Yes if the tick box is selected or No if the tick box is not selected
Internal Package Type	This is a user code in TEAMS and you can let us know your Internal Package type and we will get it updated on your TEAMS site
External Package Type	This is a user code in TEAMS and you can let us know your External Package type and we will get it updated on your TEAMS site
External Start Date	This relates to the external package type. Once you have selected the external package, the system will ask for the external start date.

Starters Report

1 March 20236 July 2021 by Melissa

Dashboard > Student Management > Starters icon

Overview

The report will display a list of students who have an enrolment start date falling within the specified date range of the report. Additionally, the report will indicate whether these students have commenced their studies or not. Essentially, this report provides an overview of students who are expected to have started their education during the specified period and identifies whether they have actually begun their studies or not.

Starters Report Filters

Starters Report Data columns

Starters-Report Download

Student Management Reports

18 August 20236 July 2021 by Melissa

Below is a list of all the reports available under this menu option in the system. You can see the name of the report with either an icon that has the letters CSV in it or an MS Excel icon. Generally, all reports in the system generate to a CSV (Comma-separated values) file, however, the class roll reports in this menu generate to excel so it can have a page break inserted for each of the different class rolls you wish to generate in the one report. You cannot do this in a CSV format.

Each report listed below is a link to a post where you can understand the report, its parameters and to view an example of the report.