Mani Gill

What’s New – New Application – Invoice Preview > Recalculating Invoices

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We have introduced a new feature called Recalculate on the New Application – Invoice Preview screen. If the existing instalment plans do not apply to any special case. Then Yes now you can make those changes for such special cases in the application process itself.

You can edit the dates, add the number of instalments as you need and also can edit the amount of all the instalments. But make sure the total amount you selected/entered at the fee selection step is equal to the total of all the invoices amount at the invoice preview screen.

Note: if you have selected any instalment Plan while selecting the Fees on the Application Fee Selection screen and you wish to change the No. of invoices and Recalculate them on the Application – Invoice Preview screen then the Instalment settings initially chosen will be ignored. As part of the Recalculation, new invoices will be recreated and dates and amounts will be distributed proportionally.

Steps to follow while Recalculating Invoices:

Step 1 – After selecting all the applicable fees at the fee selection step, then on the Invoice Preview screen, the system will show you the label No. of Invoices with a box in which you can enter the number of invoices/instalments you want to create.

Step 2 – On selecting the Recalculate Button the system will create the number of invoices you entered in the box. If you had already selected any instalment plan at fee selection step but in this step, you wish to change that plan by entering the different number of invoices and clicking on the recalculate button. The system will show a prompt message on top of the screen where you can choose OK to continue with the changes you made or select Cancel if you want the existing instalment Plan.

Step 3 – The system will recreate the new invoices as per the numeric value entered. You can edit the Invoice dates and Invoice due dates of all the invoices accordingly. Also, you can edit the amount of all the invoices.

Note: The system will only split the tuition fee equally in all the invoices and all other fees will be linked to the first invoice/instalment only

IMPORTANT: When creating/editing application/s, then either use instalment plans or re-calculate your invoice/s based on above explanation, so that the system can work efficiently for you.

What’s New – Program and Campus > Linked Program – tick box No longer accepting applications

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We have introduced a new tick box ‘No longer accepting applications‘ at the Program and Campus > Program levels.

Note: If this tick box is selected at the Program level then it will not show the Program with any Campus while the Application Process and if you select this tick box at the campus level for a program then that particular program will not be visible for that specific campus.

Program Level

  • For a Program when you are on the Program > Details screen, you will see the No Longer Accepting Applications tick box as shown below:

Note: If this tick box is selected for a Program then that particular Program will not be visible for any Campus while the Application Process, So instead of making a Program inactive, we recommend you to use this tick-box, so that it will not appear when you are creating applications.

Campus Level

For a Campus, if the user does not want the Program to be visible in the Application Process for the specific campuses then they need to follow the below steps:

  • To select this tick box for a specific campus then you need to go to the Campus screen. So when you are on the Campus screen, you need to select the edit icon under the Actions column for the Campus as shown below:
  • When you have edited the Campus, go to Burger Menu > Linked Program Icon and you will be taken to the Campus Entry > Linked Program screen as shown below:
  • On the Linked Program screen, search for the Program and then edit the Program by selecting the edit icon under the Actions column as highlighted below:
  • When you will click on the edit icon, it will open the pop window on your screen where you can select the ‘No Longer Accepting Applications‘ tick box and save as you can see in the below screen shot.

This way the Program will not be visible for the campus for which you have selected the No Longer accepting applications tick box.

Change – Intake Entry Screen

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Dashboard > Academics > Intakes > Intake Entry

We have introduced a new tick box called ‘No Longer Accepting Applications‘ on the Academic Main Menu > Intakes > Intake Entry screen as shown in the screenshot below:

Note: If this new tick box is selected for any intake, then that particular intake will not be visible in the intake dropdown while the creation of applications. So instead of making an intake inactive, we recommend you to use this new tick-box.

Change – Student Dashboard – VSL Student – Disabilities

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Student Dashboard > VSL Icon

Earlier, on the Student Dashboard > VSL Student icon, the system used to show Disabilities by default even when there was no radio button (yes, no and did not indicate) selected.

Now, We have made the changes for disability and it will show the disabilities when the radio button is selected as Yes on the VSL Edit Student screen as shown below:

Program’s Subjects – New tick Box – Work Placement

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In TEAMS, We have added a new tick box called Work Placement for the Subjects under the Program Entry screen.

  • If you want to tick the Work Placement tick box for the subjects for the specific Program, then you need to go to the Program Entry screen > Burger Menu > Subject Icon as highlighted below:
  • When you are on the Program Entry > Program Subjects screen, there you need to click on the edit icon under the Action’s column as shown below:
  • When you edit the subject, it will open the pop window on the screen and there you will see the Work Placement tick box which you can tick and save for the specific subject.
  • Once you have ticked the tick box, it will show you the column with Work Placement ticked on the Programs Subjects screen.

What’s New – Programs – Fee Help – VET tick box

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We have moved the VET tick box from the Program > AVETMISS Settings screen to the Programs > Settings tab to make it easier to set a program as a VET one as shown below:

Where you are using FEE HELP in the system and you select this tick box, in the FEE HELP section of the screen it will only show you the VSL option not the Higher Ed option as you can see screen shot below:

Change – End date editable while creating the Application

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We have made a new change in the system for End Date for this Application field on the New Application screen.

While creating the application system calculates the end date of the application and the field (End Date for this Application field) used to appear as a read only field. Now a user can edit the End Date of the application as their requirements by selecting the dates from the calendar as shown below:

Note: End date editable settings is a system based settings and the user can only edit the end date of the application if this setting is turned on. If you want this setting to be turned on then you need to contact TEAMS Support.

If you have any queries, please do not hesitate to contact us on 1300 85 05 85 or email us via support@rtosoftware.com.au

Program-settings screen-Study Sequence for this Program Changes

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Dashboard > Academics > Programs > Program Entry settings Screen

Earlier on the Programs > Settings screen, we used to show a tick box for Allow Flexible Study Sequence but now we have changed the tick box and label name from “Allow Flexible Study Sequence” to “Study Sequence for this Program” and introduced two radio buttons Fixed and Rolling next to the Study Sequence for this Program.

If you have any queries, please do not hesitate to contact us on 1300 85 05 85 or email us via support@rtosoftware.com.au

Continuing listing screen – New parameter show only Smart and Skilled enrolments

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Dashboard > Continuing Tile

We have added a new parameter in the Continuing List screen, which is accessed from the Continuing tile on the Dashboard as shown below:

When you are in the Continuing List screen select the Advanced Search option as shown below:

You will then see the new Show only Smart and Skilled enrolments. Select this option and select the Apply button to see those specific enrolments.

Please Note: for a Smart and Skilled enrolment to show in this list the enrolment must be flagged as one. To do this go to the Enrolment Dashboard and from the profile tile select the Enrolment AVETMISS Settings icon as shown below:

The Enrolment AVETMISS Settings screen will open and in the bottom right hand corner you will see the tick box for Smart and Skilled enrolment as shown below.