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Student Holidays Report

14 August 20239 February 2023 by Mani Gill

Dashboard > Student Management > Student Holidays Report

IMPORTANT – We believe that staying informed about the latest developments in our software is vital for optimising your experience and maximising the benefits of using our system. To view the latest updates and modifications on the Student Holidays Report and it’s screen, we kindly request you to navigate to the History icon showing above. By selecting this icon, you will gain access to a detailed log of all the recent changes made to the software.

Overview

This report shows you the list of those students who have their holidays updated in the system.

Student Holidays Report Filters

Student Holidays Report Data Columns in the Report

Student Holidays Report Download

Current Students Report

9 February 20239 February 2023 by Mani Gill

Dashboard > Student Management > Current Students

Overview

This report shows you the list of student enrolments that are current and flagged as Started but not flagged as Finished in the system.

Current Student s Report Filters

Current Students Report Data Columns

Current Students Report Download

Class Roll Report Data Columns

9 February 2023 by Mani Gill

Class Roll Report Columns has general tab. Below mentioned table is the explanation of columns.

Columns	Explanations
Student No	Student Number generated by TEAMS
Student Name	Student (First name)(Middle name)(Last name)
Enrolment No	Enrolment Number generated by TEAMS
Student Type	This is the student type (New Student and Returning Student) selected at the Enrolment level
Intake	This is the Intake name selected while processing the application
Dates	Enrolment Start Date and End Date
Week No	This is the total number of weeks (if the enrolment has a total duration of 52 weeks and the class session is in week 12 then the system will show you the week no = 12/52

Class Roll Report Filters

9 February 20239 February 2023 by Mani Gill

Dashboard > Student Management > Class Roll

The Class Roll Report Filters has General Filters tab and the below table will show you filters with their explanation.

General Filters	Explanations
Week Starting Date	Select the week starting date from the calendar
Campus Name	Select the specific campus from the dropdown
Timetables	Once you select the campus, the timetable dropdown will show you the timetable based on the selected campus
Students to include	This field will show you two radio buttons (All Students and Only Started Students) and you can select them as you required
Sort by 1	Please see TEAMS Basics
Asc/Desc	Please see TEAMS Basics

Click on the “Print” icon to generate the report. After clicking on it, the system will direct you towards the report dashboard screen. You can see the report status over there if it’s generated or not. Once it’s generated, download the report.

NCVER AVETMISS Student Data Submissions – Classic TEAMS Step 6

8 February 2023 by Mani Gill

Program Data

The Program data is exported into NAT00030 NAT File. This will list all the Programs that are listed in the NAT00120 for the students studying in 2022.

IMPORTANT – This is where you can get hundreds, sometimes thousands of errors (based on the number of enrolments in a course that are listed in the NAT00120) when you do not setup your course in TEAMS with the correct AVETMISS settings. For each student listed in the NAT00120 with a specific course (where there is a setting that is wrong/missing) that is how many times you will get the same error. So once you fix/add the correct setting for the course in TEAMS those specific errors will disappear for those hundreds or thousands of rows in your next export and submission. The logic is fix in one spot and it will fix many rows of data in the NAT00120.

For example – you have Course 1 that has 3 different errors as it is missing 3 different AVETMISS settings in TEAMS. For that course in the NAT00120 you have 400 students listed, this means each setting is a different error so you will have 400 rows of errors for one setting and for all 3 settings you will have 1200 rows of errors. BUT once you go to that course in TEAMS and add those 3 settings and do your next export and submission all 1200 rows of errors will not be there. This is a general rule but is NOT always the case.

To update the descriptive code and name of the qualification, you nee to go to TEAMS > Setup > Academic > Course.

Please note – To update the Qualification Descriptive Name in TEAMS, you need to speak to our support team. You can reach via support@rtosoftware.com.au or call us on 1300 85 05 85.

Agent Portal – Commission Due Tile

8 February 20238 February 2023 by Mani Gill

We have introduced a new tile Commission Due tile in the Agent Portal. This tile will give you the details about the agent commission which is due for the students.

Please see the below GIF, which will show you the new tile and it’s listing screen.

Columns	Explanations
Student Details	This column will show you the student name and Student’s enrolment number
Program	Program Name
Campus Name	Campus Name
Student Invoiced	This column will show you student total amount for the particular invoice
Student payment	It will show you the total student payment made against the student invoice. This amount is the total of all tuition fee receipted for the particular invoice
Agent Invoice Number	This will show you the agent invoice number raised against the student invoice
Invoice Date	Student invoice date
Commission	Agent’s total Commission for the particular invoice
Commission Paid	Total commission paid to the agent for the particular invoice

What’s New – 09th Feb 2023 – Q and A

8 February 2023 by Mani Gill

Here are some recent questions that we get asked and the answers on how to do them in TEAMS.

Questions	Answers
1. Enrolment is not appearing in the AVETMISS Export?	The post will explain you how you can get the enrolment in AVETMISS Export. To know more select the read more
2. Difference between Commencement and Completed?	The post will explain you the difference between Commencement and Completed. To know more select the read more

Enrolment is not appearing in AVETMISS Export

8 February 2023 by Mani Gill

We have recently got asked a question about the enrolment not appearing in the AVETMISS Export. The enrolments don’t show up in AVETMISS export when the Include in National Export is not selected on the Enrolment Dashboard > Edit AVETMISS Screen.

Please see the below steps to select the Include in National Export.

Go to Enrolment Dashboard.

Select the AVETMISS Icon from the Enrolment Profile Tile

Then on the Enrolment AVETMISS settings screen, select the include in national export tick box and save the screen.

Note – If you have not selected the Funding Source National on this screen then system will not let you select the Include in national Export tick box. Once you have selected and saved the required fields then you need to regenerate the AVETMISS Export to see that enrolment.

Difference between Commencement and Completed Statuses

8 February 20238 February 2023 by Mani Gill

We have recently got asked about the difference between Commencement and Completed statuses of an enrolment. Please see below points to understand the qualification Information process on the Training Plan and Results screen.

Commencement Status	Completed Status
If you are a CRICOS and the student is on their student visa and their intension is to complete the full qualification. Then in such cases you need to set the commencement status as Full	Then the completed status should be selected as Full once they complete their qualification
If you are a Domestic and the student is studying a short course or a competency and their intension is to complete full qualification then also you need to set the commencement status as Full	Then the completed status should be selected as Full once they complete their qualification
If you have students where they have the intension to commence full qualification and you set their commencement status as Full. They studied 2 or 3 subjects but in between the enrolment period they withdraw or cancel their enrolment then in such cases the commence status will stay as Full	And you will select the completed status as SOA
There are some cases where you are aware that the student will study only 1 or 2 subjects then in that case you can select the commencement status as SOA	Where the Completed Status will also be SOA

Agent Profile Tile

24 February 20238 February 2023 by Mani Gill

Main Dashboard > Marketing > Agent Dashboard > Agent Profile Tile

This tile provides you with basic information about an Agent and allows you to perform various actions related to the Agent’s account. Users can upload a profile picture for the Agent and edit their details as needed. Additionally, the tile displays any pending payments for the Agent, providing users with an overview of their financial status. Users can also create bonus invoices for the Agent through this tile, allowing them to reward the Agent for exceptional performance. The tile features different icons that allow you to update the data and perform different actions related to the Agent’s account.