Recently, we have made some changes to the Training Plan and Results Screen by introducing new icons, namely Result Attempts and Result History. These icons will provide you with more information about the student’s progress and performance throughout their training sessions.
The Result Attempts icon will show you how many times the student has attempted a particular subject. On the other hand, the Result History icon will display the student’s past results, allowing you to track their progress and identify areas where they need to improve.
A student contact details report contains information about the contact details of a group of students and enrolments. By running this report, you can gain access to past, current, and future contact information for the students, which can be useful for various purposes. Additionally, having access to this report can help you plan for the future and make informed decisions regarding the student’s education.
To know more about the Filter and columns and their explanations, please select the below links.
The student contact log report contains filters that can be used to refine the data displayed in the report. The below table will give you an explanation of the filters for this report.
General Tab Filters
Explanations
Print
This label has two radio buttons: Report Start/End Date – By selecting this option, you can generate a report based on the selected start and end dates. Enrolment Start/End date – By selecting this option, you can generate a report based on the enrolment’s start and end dates.
Report Start and End dates
Once you have selected one of the radio buttons, you can choose the start and end dates for your report by selecting the calendar icon. Please note – these fields are mandatory and you cannot process further without selecting them.
Student Name
To generate a report for a specific student enrolment, you can search and select the student by entering their student number or name in the designated field.
Campus
If you need to generate a report for multiple campuses, you can do so by selecting the relevant campuses from the dropdown menu. Once you have selected the desired campuses, the report will be generated based on the selected start and end dates and will include data for all the selected campuses.
Program
You can search and select the program by entering its program code or name in the designated field.
User Name
Select the user name from the dropdown.
Log Type
This is a user code and based on the User Code created in TEAMS, you can select the desired log type from the dropdown.
Show Email Log
If you want to include email logs in your report, you can do so by selecting the corresponding tick box.
Show Mail Merge Log
If you want to include Mail Merge logs in your report, you can do so by selecting the corresponding tick box.
Show SMS Log
If you want to include SMS logs in your report, you can do so by selecting the corresponding tick box.
Viewable In SRC
Only Show Enrolment Logs
If you want to generate a report that only includes enrolment logs, you can do so by selecting the corresponding tick box. This will ensure that only enrolment logs are included in the generated report.
Include Enrolments
Once you have selected the Only Show Enrolment Logs tick box, you can choose from a range of enrolment options from the dropdown menu. The available options may include All, Current, Finished, and To Start, among others.
Main Dashboard > Academics menu > TimetableButton > Timetable Entry Screen
After you have entered the basic information for the timetable in the Timetable Entry Screen Step 1, you will be taken to a screen that provides you with an overview of the timetable details. This screen will give you a summary of the information you have entered so far and allow you to create classes for the timetable.
The information will be displayed in a calendar view, which can help you to visualise the timetable. To create classes for the timetable, you will need to select the +Add Class button. This will allow you to add classes to the timetable structure.
Once you selected the add button, it will open the floating window on the screen where you need to do the following steps:
Class Name – This can be the name of the Program or Subject that the class is associated with. You will need to add the appropriate Class Name.
Class Start Date – This is the date on which the class will start. You will need to enter the appropriate date using a calendar icon.
Start Time – This refers to the time at which the class will start. You will need to select the appropriate start time using a start time field.
End Time – This refers to the time at which the class will end. You will need to select the appropriate start time using the end time field.
Class Type – This label has three radio buttons such as Practical, Theory or both. (If the class is a practical class, you will need to select the Practical radio button. If the class is a theory class, you will need to select the Theory radio button. If the class is both a practical and theory class, you will need to select the Both radio button.)
Recurrence Pattern – There are two radio buttons to choose from: (One-Time: Select this radio button if the class will only occur once and will not be repeated and Weekly: Select this radio button if the class will occur on a regular, weekly basis).
Recur Every – Recur Every value should be set to 1. You can also select the specific weekdays on which the class will occur. You can do this by selecting the checkboxes next to the desired weekdays in the Week Days section. For example, if the class will occur every Monday, Wednesday, and Friday, you would select the checkboxes next to Monday, Wednesday, and Friday in the Week Days section.
To select the subject or unit of study for the class, you can use the tick boxes. This will allow you to select the appropriate subject or unit of study from a list of options. Similarly, to select the classroom for the class, you can use the tick boxes labeled Classroom in the add class window. This will allow you to select the appropriate classroom from a list of options.
Finally, to select the trainers for the class, you can use the tick box labeled Trainers. This will allow you to select the appropriate trainers from a list of options.
Once you have added all the necessary classes to the timetable by following the steps mentioned earlier, you can select the Save button to save the changes made to the timetable. After selecting Save, the screen will refresh and display all the classes that you have created so far in the calendar view.
Note – If you need to add more classes to the timetable, you can repeat the same process by selecting the +Add Class button and following the steps mentioned earlier. Once you have added all the required classes to the timetable, and you are satisfied with the details entered for each class, you can select the Finish button to create the timetable.
Main Dashboard > Academics menu > TimetableButton > Timetable Entry Screen
To create a new timetable using the Timetable entry screen, you’ll need to follow a few steps. First, you’ll need to open the Timetable entry screen, which can typically be accessed through a +Timetable button on the Timetable Welcome Screen.
Once you’re on the Timetable entry screen, you’ll need to input the relevant information for the timetable, such as the Timetable Code, Timetable Name, and date range. You may also need to assign specific resources, Subjects, and Trainers. Once you’ve input all the necessary information, you can select the next button.
An explanation of the fields and filters is as below:
Fields
Explanations
Timetable Code and Timetable Name
When creating a new timetable using the Timetable entry screen, you’ll need to select a Timetable Code and Timetable Name. While these can be anything based on your preference, it’s recommended to use the Program Code for the Timetable Code so that it’s easy to allocate students to the timetable based on the Program Name.
Mark Absence or Attendance
If you are required to mark attendance or absence for an individual in a system, you will see a drop-down menu with two options. You can select either “Absence” or “Attendance” depending on your needs. If you need to mark someone as absent, then you should select the “Absence” option. If you need to mark someone as present, then you should select the “Attendance” option.
Campus
If you are creating a timetable that involves multiple campuses, you will likely be given a drop-down menu with a list of campus options. This drop-down menu allows you to select the appropriate campus or multiple campuses, depending on your needs.
Timetable Start and End Date
When creating a timetable, you may be asked to specify a date range during which the timetable will be active. This date range typically refers to the period of time for which the timetable is applicable, such as a semester or academic year.
Search Program
You may need to link specific programs or courses to the timetable to ensure that they are included in the schedule. You can use a search field to search for the relevant program and then link it to the timetable.
Intake
When linking a program to a timetable, you may need to select a specific intake that is associated with the program or course. To do this, you can use a dropdown menu that is typically located within the search program field. Once you have searched for a program, the dropdown menu will display all of the available intakes that are linked to that program. You can then select one or multiple intakes from the dropdown menu to link with the timetable.
Holiday to use Term Break
To include term breaks in the timetable, you may be given the option to select an “All” tick box. This tick box allows you to indicate that you want to include all term breaks in the schedule, rather than selecting each break individually.
Public Holidays
You can include public holidays in the schedule. To do this, you may be given the option to select a tick box that allows you to add public holidays to the timetable.
Subjects and Unit of Studies
You may also need to link specific subjects or units of study to the timetable. To do this, you may be given the option to select a radio button that corresponds to the subjects or units of study you want to include in the timetable. Once you have selected the radio button, the system will load a list of subjects or units of study that are associated with that radio button. You can then select one or multiple tick boxes for the subjects or units of study you want to include in the timetable.
Classrooms and Trainers
You need to include specific classrooms and teachers as resources for the classes. To do this, you may be given the option to select tick boxes that correspond to the classrooms and teachers you want to include in the timetable. Once you have selected the tick box, the system will display magic search fields on the screen. You can then use these fields to search for and select multiple classrooms and trainers to include in the timetable.
Active
You need to activate the timetable in order to make it live and visible to others. To do this, you can select a tick box that corresponds to activating the timetable. Once you have selected this tick box, the timetable will become active and visible to others who have access to it.
Main Dashboard > Academic menu > Group Training Plan > Group Training Plan Button
This particular screen provides you with the ability to create and add a new group training plan into the system. This implies that the system has an existing capability of storing and managing group training plans. However, this screen is specifically designed to facilitate the addition of a new training plan to the existing ones. It is likely that you will be required to input specific details such as Group Training Plans code and name, Program Code, and Intake, which are mandatory and must be filled in.
IMPORTANT – When you first access the screen, you will only see one section called “Details.” However, based on the data entered and saved in the “Details” tab, the screen may display additional sections. Typically, the screen has three different sections, namely “Details,” “Subjects,” and another section that is specific to the dates of subjects.
Note -It is important to note that every field and dropdown on this screen is mandatory, and therefore, you must fill out all of them before saving the screen. This means that you cannot skip any of the fields or dropdowns, even if they seem less important. You must ensure that all the data in the filters are updated and accurate before saving the screen.
Subjects Section:
the Subjects tile, comprising the Subject Code dropdown, start date, and end date fields, will not display any subjects or their respective dates. Instead, the grid will show all the subjects linked to the program. In the event that you delete a subject from the grid, it will reappear in the dropdown, allowing you to re-link it to the training plan at a later time. To do so, simply select the subject from the dropdown, specify the desired start and end dates, and add it back to the grid.
Subjects and Dates (in the grid) Section:
Once the mandatory fields are saved and the Group Training Plan is created, it will automatically populate all the compulsory subjects from the selected program into the group training plan. You can then remove any subjects that are not required, eliminating the need for manual selection and addition of subjects to the grid.
In the grid, you have the flexibility to edit the dates of the subjects directly from the Start date and End date columns. Additionally, you can delete subjects using the delete icon located in the actions column.
This screen provides you with an overview of the Timetable functionality within the system. You can access basic information about Timetables via the welcome screen, which includes the ability to search and apply filters to narrow down results. These filters can be customised to fit your specific needs and preferences. By utilising this screen you can easily find and access the Timetables that you need.
The timetable filters allow you to view specific data within a grid based on the selected fields. For example, you can filter the grid to show data for a specific campus, classroom, intake, trainer, subject, or unit of study.
In order to create a new Timetable within TEAMS you select the “+Timetable” button. This will initiate the process of creating a new Timetable, which will likely include a number of steps that guide you through the process of setting up the Timetable. By following these steps and inputting the required information, you can create a new Timetable in the system.
This screen enables you to modify the start and end dates for multiple enrolments that have been bulk-enrolled in a single program. This screen is divided into three different sections:
Section 1
The bulk Update Subject Dates section contains various filters, and depending on the filters you select, the enrollment grid will display the corresponding data.
Campus – This field is mandatory and you must select the appropriate campus from the dropdown menu.
Program – This field is required, and you must select the program from the dropdown menu.
Subject/UoS – This field is mandatory and based on the selected program, you will be able to view the subject(s) linked to the program. You can select one subject at a time.
The other filters, such as Intakes, Timetable, and Classes, are not mandatory. If you wish to view data based on these filters, you can select them from the dropdown menu.
Show Records button – Select the Show Records button to view the corresponding record(s) in the enrollment grid.
Section 2
In order to select the start and end dates for subjects within the enrolment dates, you will need to first select the enrolments from the enrolments grid. Once you have done this, you will be able to use the designated section to choose the desired start and end dates. It’s important to note that this section is only accessible after selecting the enrolments from the grid, and cannot be used otherwise.
Section 3
This section is designed to display all enrolments based on the filters selected in the first section. This means that after selecting your desired filters in the first section, you can expect to see a comprehensive list of all enrolments that meet those specific criteria. The purpose of this section is to provide a clear and concise overview of all enrolments that fit the selected filters, making it easier for you to manage and organise your enrolment data.
