Continuing Listing Screen

Main Dashboard > Continuing Tile > Continuing Listing screen

Overview

This listing screen is comprised of two parts. The top part shows us a list of fields that we can use to filter the list. The bottom part is a list of all the continuing/current students. Continuing students are those that are not starting or finishing in the date range and program selected from the Continuing tile.

For example: on the Continuing tile if you select from the calendar option This Month, it will show you a list of all the students who have an enrolment where the enrolment start and end dates are not within This Month. The system considers these enrolments to be Continuing, as they are continuing to study within this month.

When you select This Month, the system looks at today’s date and what month it is to then use as the month to find enrolments.

How to get a total number of students in the college for the month?

If you want to get an actual total number of students in your college for the month, you would set the calendar option in the Continuing tile as well as in the Starters and Finishers tiles to the option for This Month. If you then look at the totals for all three tiles and add them together, that will then be the total of all your students expected to be in your college for the month. If you wanted it for let’s say next month, chose the same calendar option in all three tiles for Next Month and do the sum of the totals in the same way.

IMPORTANT: as part of getting your total number of students for This Month or Next Month and so on, you need to take care of the Starters and Finishers tiles with which number to use in the sum as mentioned above. The Starters and Finishers tiles show two numbers such as 12/15. This means that there are 15 starters or finishers and of this, only 12 have been set as started/finished in the system. To make sure you get an accurate number for how many students are in your college this month, you must use the left hand side number to sum up, such as 12, not the right hand side number of 15.

Filters/Parameters section:

To open this screen, you would have selected the link for a specific program code or at the bottom of the Continuing tile you would have selected the link for the total number count. Based on what you selected the system will open the screen and populate the information in this section. For example, it will show you the start and end dates that were used in the tile as well as the campus/s and program/s that were displayed or selected in the tile.

For an explanation of each filter and how the system will use it, please click here for more information.

Continuing Listing

Each continuing student and their enrolment details are shown in this list.

Icons – Click here to learn more about how to use these icons

Burger Menu – Click here to learn more about how to use the burger menu

There are a few columns in this grid that do need some explanation, those columns are as follows:

Previous/Future Program Column

This allows you to see, for each student in the grid, if they have a future enrolment to commence after the current one or if prior to their current enrolment had they completed a previous one with you. If it is a previous enrolment you will see that program code to the left of the / and if it is a future enrolment you will see the program code to the right of the /. Where the student has no previous or future enrolments, only the current enrolment, then you would only see the / in the column for that student.

Successful Results and Total Subject/UoS column

This gives you a count of the total Subjects or UoS linked to the enrolment and how many have a successful result. The total count linked to the enrolment is on the right hand side of the / in the column and the total successful result count is on the left of it.