student mgmt

Student Contact Details

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Main Dashboard > Student Management > Student Contact Details

A Student Contact Details Report provides a comprehensive list of contact information for students enrolled in your college. This report typically includes essential details about each student, allowing you to maintain the effective communication with students and their families.

The information included in a Student Contact Details Report might encompass Student Information (Student Name, Student Number, Student ID, Enrolment Number, Program Name) Contact Information (Address, Phone Numbers, Email Address, Next of Kin) and more.

Please select the “Filter” and ” Columns” options for more information and explanations.

Student Contact Details Report Filters

Student Contact Details Report Data Columns

Student-Contact-DetailsDownload

Finishers Tile and Finishers Listing Screen – History

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Below is the list of the changes that we have made to the Finishers Tile and and it’s Listing Screen.

Date UpdatedChanges Made
19 Oct 2023Listing Screens – New Page Limit Option
21 Sep 2023New Option – Select Multiple Student Records Across Pages for Email Sending
27 July 2023Main Dashboard Tiles Optimisation
13 July 2023Listing Screens – Intake/Dates Column Changes
23 Mar 2023Main Dashboard – Tiles Changes
15 Dec 2023Unstart/Unfinish Enrolments In Bulk

Current Student by Nationality Forecast Report Data Columns

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The below table will explain about the explanation of the columns that will get printed in the report.

Data ColumnsExplanation
Week Starting When you select the date from the calendar on the filters/parameters screen, the system will print 12 week’s date falling on Monday in different columns.
NationalityThis Column will show you the Nationality Name of the students
EnrolmentThis is the total number of enrolments falling in 12 weeks time from the selected date.
PercentThis is the total percentage of the Nationalities for the enrolments shown in the report.
Enrolments/ProposalsWhen you select the Both Percentage And Enrolments radio button from the filters screen, the system will split the enrolments and proposals data in the report.

Current Student by Nationality Forecast Report Filters

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Below is the table that will show you the general filter’s explanation.

Filters/ParametersExplanations
Date FromWhen selecting the date from the calendar, it is recommended you select the date that falls on Monday because the system will not pick any other date or day.
Campus NameThe Campus Name dropdown will show you a list of campuses as a check box in the dropdown. You can select your campus by selecting the tick box against the campus name.
Course NameThe Course Name dropdown will show you a list of Courses as a check box in the dropdown. You can select your Course by selecting the tick box against the campus name.
TimetableThis is a magic search field and you can search and select the appropriate timetable linked to the campus and course.
PrintThe print field will give you three radio buttons-: Please note that you can only select one radio button at a time.

All Students – Select this radio button to print the report for all students in the system.
Only Started Students – Select this radio button to print only started students.
Not Yet Started – Select this radio button to print not yet started students.
Include Proposal/EnrolmentsThe Include proposal/enrolments field will give you three radio buttons-: Please note that you can only select one radio button at a time.

Show Enrolments – You can select this radio button to see only enrolments in the report.
Show Proposals – Select this radio button to print only Proposals in the report.
Both Proposal And Enrolments – Select this radio button to print both proposal and enrolments.
Sort ByYou have the option to sort the report by Nationality, Students and percentages.
Asc/DescFor Asc/Desc, Please see TEAMS Basic.

Current Student by Nationality Forecast Report

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We have recently implemented a new report in our system called “Current Student by Nationality Forecast.” This report provides comprehensive insights into the enrollment statistics of our students based on their nationalities. It offers both the total number of enrollments and the corresponding percentage breakdown for each nationality category.

IMPORTANT – It’s important to keep in mind that when generating this report, it’s advisable to choose a date that falls on a Monday. This selection is crucial, as the system restricts the option to select any other day from the calendar. Additionally, the generated report will cover a span of 12 weeks starting from the chosen date on the calendar.

Please select the below links that will explain the filters and columns for the report.

Current Student by Nationality Forecast Report Filters

Current Student by Nationality Forecast Report Data Columns

Current-Students-by-Nationality-Forecast-ReportDownload

Listing Screens New Feature – Bulk Update Trainer

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10 Aug 2023

We are excited to announce the latest addition to our software – the Update Trainer in bulk feature, now available on both the Continuing Listing Screen and the Starters Listing Screen. To access this feature, simply navigate to the Burger Menu located on the respective screens. With this new functionality, managing multiple enrolments is easier than ever before.

To update trainers for multiple enrolments simultaneously, begin by selecting the tick boxes next to the student numbers from the grid. After making your selections, click on the Update Trainer option from the burger menu. A convenient pop-up window will appear, displaying the selected enrolment numbers alongside a dropdown menu of available trainers. you can choose the desired trainer from the dropdown list according to your specific requirements. Once you have made your selection, hit the Update button to confirm the changes. The system will then automatically refresh the screen, seamlessly taking you back to the respective listing screen.

NOTE – Once you have successfully updated the trainer in bulk using our convenient feature, the system takes care of automatically updating the changes across all relevant screens. This includes the Edit Enrolment Details screen, where you can find the updated trainer information for each enrolment. Additionally, the Training Plan and Results screen will also reflect the latest trainer assignments, ensuring accurate and up-to-date records.

IMPORTANT – Let’s explore the three different scenarios of how the Update Trainer in bulk feature operates:

Scenario 1, when there is no trainer currently linked to the enrolments, and you proceed to update the trainer in bulk for those specific enrolments, the system acts swiftly and efficiently. It simultaneously updates all the selected enrolments with the newly assigned trainer, ensuring seamless integration and accurate records.

Scenario 2 involves enrolments that already have a trainer linked, visible on both the Edit Enrolment Detail and Training Plan & Results screens. In this case, when attempting to update the trainer for these enrolments in bulk, the system identifies that no changes are necessary. As a result, it retains the existing trainer assignments and does not update anything on the selected enrolments.

Scenario 3, suppose the trainer is already associated with the enrolment and appears on the Training Plan and Results screen for certain subjects. If you choose to update the trainer for this enrolment in bulk, the system intelligently updates only those subjects where the trainer was not previously linked.

New Feature – Main Dashboard – Email/SMS Sent Tile

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In our previous update, we introduced version 1 of the Email Sent tile on the Main Dashboard. Now, we have introduced a significant enhancement by including SMS Sent data alongside the Email Sent information.

The main dashboard now features a consolidated tile – Email/SMS Sent, providing you with a more comprehensive overview of your communication activities. The tile displays the number of Emails and SMS messages sent, making it easier for you to track your outreach efforts in one centralised location.

To access the SMS Sent listing screen, click on the number within the SMS Sent section of the tile. This listing screen offers a detailed and comprehensive list of all the emails and SMS sent to various recipients. You can easily access essential information, like the Message Date, Recipient Type, Template Name, and the respective sender Username.

One of the key enhancements is that you now have the ability to view the content of the sent SMS messages directly from the listing screen. By clicking on the View icon under the actions column, you can preview the SMS content conveniently.

Bulk Class Allocation Step 2 – Student’s Name Column Changes

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We are pleased to inform you about the recent improvements we have implemented in the Class Allocation Step 2 screen. Previously, the system sorted enrolments in ascending order within the grid, but we have now made a significant change to enhance user experience.

With this latest update, the sorting feature has been specifically applied to the Student’s Name column. As a result, when viewing the grid, the student’s names will be arranged in ascending order, making it much easier for you to navigate and manage class allocations.