rev-apprv

This is the tag we use to approve any post (old and being edited etc) through revisions. Once the majority of all existing/old posts have gone through our edit process and have this tag, we will then bulk remove it from them.

What’s New – 17th Nov 2022

by

Welcome to the latest update for TEAMS

Some key changes made in this update are:

  • Visa/CoE changes to the Applicant/Application and Student/Enrolment
  • New feature enrolments can’t be longer than five years
  • Subject and Assessment Result new check on Training Plan and Results screen
  • New Visa Expiry Date column on the Visa Screen
  • Agent field changes on the Application screen
  • New Visa Type column on the Attendance and Results screen

Please see below for a full list of what has been added to this release.

Visa/CoE Details Changes

We have made some new changes to the Visa/CoE details screen in TEAMS.

AD & APD – You will only be able to add/edit the Visa details at the Applicant level. At the application level, you will only be able to view the Visa details in read only format.

SD & ED – You will now be able to add both Visa and CoE information for a student from Student Dashboard and this will be the only location where you can add/edit information for the student/enrolment. However, the Visa/CoE details will reflect as read only from the Enrolment Dashboard level.

read more…

Enrolment Dates – Can’t be longer than five years

We have added a new check in the application process where the system will not allow you to add the program to the application if the program’s start date and end date are selected as more than five years.

read more…

Training Plan & Results – Subject and Assessment Result new check

As you all know, students can have multiple enrolments with multiple subjects and multiple assessments linked to the subjects

We have added a new check on the Training Plan & Results screen which will not allow you to change the result of the subjects if you have entered the final result of all the assessments linked to that subject.

read more…

Visa Information – New column Expiry date

We have now added a new column on the visa information screen for all the objects.

You will see this column on Applicant &Application, Student & Enrolment Dashboards.

read more…

New Application – Agent Field changes

We have done some changes to the Agent Field in the New Application Step 1.

This change will not reflect the Inactive Agents while the application process.

read more…

Attendance – New Column Visa Type

We have added a new column under the Attendance & Result screen in the bottom grid named Visa Type.

It will reflect the student’s visa-type information.

read more…

Our mission is to build software that helps you do things more efficiently. Your input and engagement are vital in helping us improve our service and offerings for your college. We are always open to listening to your feedback.

Any questions, please feel free to reach out to us. We look forward to serving you to the best of our ability.

Please review the changes and if you would like further clarification, please contact our Support team.

A big thank you to so many of you who have been actively participating in helping us bring these new improvements to life.

Next update is due on Thursday, 1st December 2022

Note: Please alert other team members within your college if the changes outlined above affect their role or department.

Thank you for taking the time to read this post.

Enrolment dates – can’t be longer than five years

by

We have added a new check in the application process on the New program – Choose Programs screen where the system will not allow you to add the program to the application if the program’s start date and end date are selected is more than five years.

Also, when you are on the Enrolment Dashboard – Edit Enrolment Screen, you will not be allowed to edit the enrolment dates for more than five years.

IMPORTANT: If Program/s is selected as VET on the program entry screen > settings tab or the subject type for the subject/s is selected as Unit of Competency (UoC) – Nationally Accredited then you are not allowed to add the application dates of more than 5 years. BUT, if the User Choice Tick box is selected on the Program entry screen for them then you will be allowed to add the application dates of more than five years.

Training Plan & Results – Subjects and Assessment Result New Check

by

As you all know, students can have multiple enrolments with multiple subjects in the system. However, you may not be aware that for each subject linked to an enrolment you can also have Assessments and mark results at that level instead. This new rule impacts anyone using assessments in the system.

Using the student and enrolment examples above there are two scenarios that will help to explain how the new check works.

Scenario 1

As you can see in the above image, Subject 1 has three assessments and their results have been marked as Successful with result dates for each assessment result. Based on the last assessment result you enter and its result date, the system will take that assessment result date and at the Subject level automatically update the Subject result to Competent and it uses the last assessment result date as the Subject result date. In the example above, you can see that for Assessment 3 its result date has been marked as 02/08/2022 and the system has updated Subject 1 with the final result of Competent and the result date as 02/08/2022.

Scenario 2

Another scenario for the same could be that one of the assessments has a result of Unsuccessful, as you can see with Assessment 3 above. Based on all assessment having a result the system has then update Subject 1 with a result of Not Yet Competent and again used the Assessment 3 result date of the 01/09/2022 as the Subject result date.

New Check Explanation

Using either of the above scenarios, it doesn’t matter what the final result is (successful or unsuccessful) if a user goes to the Subject level and tries to change the result so that it clashes with the assessment level results it will stop you from changing the Subject Result.

For example, using Scenario 1 above, if a user went to the Training Plan & Results screen and tried to change the Subject 1 result from Competent to Not Yet Competent or any other result the system would stop you and you would see this message below:

To change the Subject Result you must go to the Enrolment Assessment Results screen and change the relevant assessment result and save and then the system will re-calculate and update the correct result against the Subject.

Visa/CoE Information – Student Dashboard

by

Student Dashboard > Student Profile Tile > Visa and/or CoE Information Icon

history of changes

This screen will allow you to add/edit Visa/CoE details from the student dashboard. Student Dashboard is the only location to make changes to the student’s Visa/CoE details.

Below are the steps to add the Visa/CoE details of the Student

  • When you select the icon on the Student Dashboard, it will take you to the edit Visa/CoE details screen where you can select the button to add the Visa/CoE details of the student.
  • Upon selecting the add button, a popup window will open where you can add the visa/coe information for the student and enrolment.
  • Once you select the Add button, it will appear in the grid.

Visa Information – Application Dashboard

by

Application Dashboard > Application Profile Tile > Visa Information Icon

history of changes


This screen provides a comprehensive view of the visa details for an applicant, which are updated at the applicant level. However, please note that you will not have the ability to add or edit any visa details directly from the Application Dashboard.

To access the visa information, simply select the visa icon on the Application Dashboard. This action will redirect you to the view visa details screen, where you can review all the relevant visa information associated with the application. This feature ensures easy access and visibility of visa details while maintaining the necessary restrictions on editing and adding new information directly from the Application Dashboard.

Visa/CoE Details Changes

by

We have made some new changes to the Visa/CoE details screen in TEAMS and these changes are reflected in the screens listed below.

Applicant and Application Dashboards – Visa Details

You will only be able to add/edit visa details at the Applicant level. At the Application level, we have changed this to be read only information. However, you won’t be able to make any changes to the visa details at the application level as the details will be read only.

Student and Enrolment Dashboards – Visa/CoE Details

We have also added three new columns on the student dashboard visa screen. Such as

CoE Start Date
CoE End Date
Enrolment Start Date
Enrolment End Date

Also, you will now be able to add both Visa and CoE information for a student from Student Dashboard and this will be the only location where you can add/edit information for the student/enrolment. However, the Visa/CoE details will reflect as read only.

 Starters Tile – Rules

by

The system uses the following rules to give you the counts in this Starters Tile.

Rules
1. Look for any enrolment that has an enrolment start date within the calendar date option selected.
2. Do not count any enrolment that has been flagged as cancelled. This means you should see the word Cancelled in red against the enrolment NOT that the Enrolment Outcome is set to Cancelled only.
3. Look at programs set to inactive and see if any enrolment in the program has an enrolment start date within the calendar date option and if yes count them and display them.