rev-apprv

This is the tag we use to approve any post (old and being edited etc) through revisions. Once the majority of all existing/old posts have gone through our edit process and have this tag, we will then bulk remove it from them.

Current and Upcoming Enrolments

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Student Dashboard > Current and Upcoming Enrolments Tile

Overview

This tile will show you all the current and future enrolments of the students along with the basic details of the enrolment. With each enrolment listed in this tile, we are showing some basic details of the enrolments like enrolment start & end date whether the enrolment is not yet started, started, finished etc

IMPORTANT: It is not necessary that you will be seeing all the icons above the bar. It will only show the icons related to the enrolments.

For example, If there is no overdue fee for enrolment then you will not see the overdue fee icon.

To know more about the Current and Upcoming Tiles, please see below:

  • Once you place the cursor on the dark blue bar, the system will show you the arrived status of the enrolment in the tooltip that X number of weeks have been completed out of Y number of weeks.
  • The dates under the bar are the start date and the end date of the enrolment which will be visible for each enrolment listed in the Future and Upcoming enrolment tile. According to the arrived weeks, the system will calculate the enrolment completed percentage which is showing as 57% for the enrolment and also according to the count of successfully completed subjects, the system will show you the completed subjects / total subjects, for example, 5 subjects have been successfully completed out of a total of 13 subjects.
  • If a student has more than 3 active/current/upcoming enrolments then only 3 enrolments will be visible on the “Current and Upcoming Enrolments” rest of the enrolments will be hidden. To unhide the other enrolments you need to click on the highlighted arrow and the system will expand the tile and show you the other enrolments too.
  • Also, you will be able to see a burger menu on this tile so that you can easily send SMS, email, print offer letter and edit enrolment dates.

Select to know more about the Icons

Select to know more about the Burger Menu

Training Location Classic TEAMS

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This error occurs when the training location is missing for the enrolments. To add training location in Teams you need to follow the below steps :

  • Go To TEAMS > Setup > Organisation > Campus Entry
  • Enter the training location details in all the columns.
  • Select Add button to add the training location.
  • You can also Edit and Delete the training location.
  • Select the Save button to save the training location.

Delivery Mode/Pre Dominant Identifiers

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This screen will show you the enrolments that have Pre-dominant Delivery Mode missing for the subjects. To update the Delivery Mode, you need to follow the below steps:

For updating the Delivery Mode, you need to follow the below steps:

  • Go TEAMS > Enrolment Centre > Academic Tab > Student Result Screen > Delivery Type (2018)
  • Enter the correct number and Pre-dominant delivery mode and Save.

Include In National Export

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This error occurs when the enrolment is a VET enrolment and it is not selected as Include in National Export at the enrolment level. If you want the enrolment to be reported to NCVER then must follow the below steps:

  • Go To TEAMS > Enrolment Centre > Actions Tab > Edit AVETMISS Screen.
  • Select the Include in National Export tick box and then save.

Edit Next of Kin Details – Applicant and Student

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This screen allows you to add/edit the Next of Kin details of an applicant and a student. All the fields on this screen are very basic and explanatory.

IMPORTANT – Once the Applicant is converted to a student then you won’t be able to add/edit any details at the applicant level. However, you can make the changes from the Edit Student screen.

Application Dashboard > Training Plan and Result Screen

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Application Dashboard > Application Profile Tile > Training Plan and Results Icon

This screen is all about the subjects/modules/units linked to the application, their start and end date, results and results date. It is visually distributed in 3 tiles (Applicant Profile tile, Group Training Plan, and Training Plan and Results tile) for Training Plan and Results tile, you can edit the dates, results, and many more.

Group Training Plan Tile

This tile displays the information related to how the system is populating subject dates. You can also change the subject dates by using one of the given options in this tile. Also, it will allow you to allocate a group training plan to the application.

When selecting the icon , the pop window will appear on the screen and you can select the appropriate GTP from the dropdown and select the SAVE button.

Once you select the save button, the screen will show you the pop message on top of the screen with your site name saying the below-highlighted message. Select OK to continue or Cancel.

Training Plan and Results tile

This tile will show you all the subjects and different columns related to the subjects. You can edit the results and their dates, send emails and SMS from the Actions column.

Note – You can also add new subjects, when you select the + icon, the pop window will appear.

There are two radio buttons and you can select the desired radio button and update the filters accordingly.

  • Program linked to the Application or – You can select this radio button if you want to add the subject that is linked to the program. It will show you drop down for the subject code that is linked with the program
  • From the full list of Subjects in the system – You can select this radio button if you wish to add the subject from the list of subjects in the system. This is a magic search field and you can search for the desired subject.

Please note – Other fields are very basic and self-explanatory and you can update those fields accordingly.

Holidays – Student

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Student Dashboard > Student Profile Tile > Holiday Icon

You can add the holidays at the Student level from the Holiday icon as you can see below:

Once you select the Holiday icon on the Student profile tile, it will take you to the holiday screen and there you can add the Holidays by selecting the +Holiday button.

Note: Holiday type is a dropdown and if you want any holiday type to be set up on your TEAMS site then you need to go to the User Codes screen.

When you select the +Holiday button, the popup window will open on the screen and there you can add the holiday start date, and end date and select the holiday type from the dropdown. You can also add holiday notes as shown below.

Once you have selected all the above parameters then you need to select the tick boxes as per your requirements.

  • Apply holidays to this Enrolment- If you select this tick then the added holidays will get linked to the enrolment.
  • Extend Enrolment dates – If you select this tick box, the enrolment end date will get extended as per the selected date range for the holidays. If the enrolment start date is 08/05/2022 and the end date is 06/08/2023 and you have applied the holiday dates for 3 weeks, then the enrolment end date will extend to27/08/2023 as 3 weeks will get added to the enrolment.
  • Extend Enrolment subject dates? – When you select this tick box, the Enrolment’s subject dates will get extended automatically.

When all the above steps are done then you will see the applied holidays on the holiday screen, also if you want to edit or delete the holidays then you can select the edit icon or delete icon.

NOTE – Once the holidays are applied to the Student, then the holiday’s icon will change to red color

Funding Source National Missing

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IMPORTANT – If the enrolment is selected as overseas then the funding source national must not be left blank. to update the funding source national you need to see if your student is studying onshore or offshore.

Funding Source National is a code that defines the mode of study whether it is Online, Classroom based or Training Based etc.
Examples
For Onshore Students – If the student is not in Australia and studying overseas then you need to select the funding source national as (31 – International Onshore Client – Other Revenue)
For Offshore Students – If the student is studying in Australia then you need to select the funding source national as (32 – Internation Offshore Client – Other Revenue)

To update the Funding Source National, you need to follow the below steps:

Manually

  • Go To TEAMS > Enrolment Centre > Actions Tab > Edit AVETMISS Screen
  • Select the appropriate funding source national and Save

AVETMISS Settings in bulk for Funding Source National

  • Go to TEAMS > Student > Financials > Bulk Enrolment(s) AVETMISS + Other Settings
  • Select the AVETMISS Settings radio button
  • Apply the parameters as you required
  • Select the Search Icon

Overdue Result for the Competency/Module

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IMPORTANT – If you have enrolments there with competency/module end dates in 2022 this means they have NO final outcome/result such as Competent, Not Yet Competent, Withdrawn, Credit Transfer, RPL Granted etc and it means you will get errors. This needs to be cleaned up by either:

Updating the final outcome for each competency/module OR Updating the end date of the competency module to a 2023 end date. You can only do this if the enrolment end date is greater than 2022. This must be fully cleaned up as this is one of the reasons you will get 1000’s errors in your submission.

Note – If you have the NYS and CE results for the subjects and these results don’t have final outcome then you need to update the result date as the future calendar year.

To do this, you need to follow the below steps:

  • Go TEAMS > Enrolment Centre > Academic Tab > Student Result Screen
  • Select the final outcome of the result and its result date and save.

Start and End date of the training activity

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If you are using the Competency/module Code and then the Start and End Date for them that is entered in the Enrolment Centre > Enrolment Subjects/Modules screen then this error occurs when the start date of the subject is greater than the subject’s end date. To resolve the error you need to do the followings:

  • Go to TEAMS > Enrolment centre > Academic Tab > Enrolment Subject/Module screen
  • Check the Module/Competencies Start date and End date
  • Edit the Start Date and End Date of the Subjects (if the start date of the subject is greater than the end date) and then save