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Campus > Campus Entry Burger Menu > Address

By choosing the address option, you gain access to the campus address screen, which allows you to add or modify both the local and mailing addresses associated with the campus.

Within this screen, you will find separate sections dedicated to the local address and the mailing address. Each field within these sections is designed to be self-explanatory, ensuring clarity and ease of use. Whether you need to update the physical location details or specify the address for receiving mail, this screen provides a straightforward interface to input and edit the necessary information for both types of addresses.

Main Dashboard > Academics > Campus > Edit Campus > Campus Entry Burger Menu

After setting up the Campus and saving it, you will see a Burger Menu icon displayed on the Campus Entry screen. Selecting this icon will open a menu offering various options. Here are some of the options available under the burger menu:

• Campus Address
• Campus Linked Programs
  
• Campus Bank Account
  
• Campus Contact
  
• Campus Contact Log
  
• Campus Documents

Main Dashboard > Academic menu > Campus

The campus screen will show you the total number of campuses as per your site licence. To find a particular Campus, you can search for it using either its code or name. If you want to see Campus/es that are no longer active, you can choose to include them in your search results by selecting the box Include Inactive Campuses and selecting the Apply button. This can be useful when you need to manage both active and inactive subjects.

IMPORTANT – If you have a setup of up to 5 campuses as per your site licence and you have only set up 3 campuses then you will be able to add a new campus from the +Campus button. if you have set up 5 campuses in the system then you will not be able to see the +campus button on the welcome screen. The site licence only allows you to add 5 campuses for your RTO.

Main Dashboard > Academics menu > Intakes

The Intakes welcome screen will show you the basic information about the intakes in the grid that are active in your database. You can search for a specific intake with the Intake code in the search field and then hit the enter key or select the Apply button. The system will show you the relevant searched data in the grid.

You will also be able to edit the intake by selecting the edit icon under the actions column or you can add a new intake from the + Intake button.

Main Dashboard > Academic menu > Group Training Plan

The Group Training Plan is used to define the Subjects/unit’s date in the system. The Group Training Plan welcome screen will give you the basic information regarding the GTP’s created in the system and will allow you to search, add and edit group training plans from this screen.

Select here to know more about the icons under the actions column. You will also be able to download the csv file from the csv Icon

Main Dashboard > Academics menu > Subjects

The Subjects welcome screen will show you the total number of subjects with the total number of active subjects for all the campuses.

To find a particular subject, you can search for it using either its code or name. If you want to see subjects that are no longer active, you can choose to include them in your search results by ticking a box and clicking the apply button. This can be useful when you need to manage both active and inactive subjects.

IMPORTANT – It is recommended that when creating any new subject, you need to check whether the subject is already in the system and it is superseding with the new subject code.

To do this, you need to search the subject by the subject name in the search field. If the subject name is already in the system with the old subject code then you need to create the subject with the New Subject Code and Name from the Subject Entry Screen.

Once you have created the Subject, you need to come back to the subject welcome screen, search the subject with the subject name, the system will show you both the old and new subject in the grid. There you need to go to the old subject’s supersede icon , the system will show you a pop window where you can search and add new subject and save. This will supersedes the subject with the new subject.
Once you have done this, you will be presented with new supersede icon which will show you that this subject has supersedes the old subject (with the old subject code).

NOTE – For your upcoming students/enrolments, you will be using the new subject for the program and it recommended to untick the compulsory tick box if it is linked with the Program from the Program Entry Screen.

Icons under the Actions column

Edit Icon – If you want to make any changes to the subject then you can simply select this icon to edit the desired subject.

Supersede Subject Icon – This icon is used to supersede the subject and when you select the icon, the screen will open the pop window where you add the new subject code and select save.

Subject Supersede Icon – When the subject gets superseded, the grey icon will turn red and you can select the icon and the screen will open the pop window where you can see the superseded subject.