compliance

Change in Report Menus

21 October 202229 August 2022 by Mani Gill

Dashboard > Student Management

Dashboard > Compliance

We have relocated the Results Achieved and Student Results Listings reports to the Student Management menu.

Student Performance report to the Compliance menu.

TEAMS Icons

10 November 202314 July 2022 by Ramneet

This table will show you icons that are available under the Details column, Actions column, and Applicant/Student/Enrolment profile tiles.

Details Column Icons – When you move your mouse on any icon under the details column, it will show a tooltip with the icon showing its information.

Actions Column Icons – These icons will allow you to make an entry for any student data on your TEAMS site and will take you to the relevant screens and you will find these icons on many screens within TEAMS.

Applicant/Student/Enrolment Icons – Icons under these sections will allow you to add/edit the student data from each object’s profile tile. Also, you will be able to view the information by moving your cursor to any icon which will show a tooltip on the enrolment profile tile.

Details Column Icon	Their Use
	This icon indicates that the enrolment is a New Student
	This icon shows that the enrolment is a Returning Student
	This icon will show you the name of the Account Manager
	This icon will show you the overseas information of the student
	This will show you the Agent Name
	This icon will show you the overdue amount for the Students/Enrolments
	This icon will show you the tooltip as orientation required
Actions Column Icons	Their Use
	To edit the data. You will see this icon on many screens for editing.
	To approve/convert a pending application to enrolment.
	To decline a pending application.
	To reverse the declined application.
	To send out emails
	To send out SMS.
	To create contact logs.
	To delete an entry.
	To print reports.
	To cancel reports.
	To create New Invoice.
	To create Invoice Recreation.
	To Edit the receipt.
	To Transfer receipted money.
	To refund the receipted money.
	To send a pay request email for invoices.
	Subject Mapping
	To start an enrolment.
	To finish an enrolment.
	To Submission Review.
	To download the document.
	To Commence Subject.
	To Uncommence Subject.
	Subject Mark as inactive.
Main Menu’sand Sub Menu’s	Their Use
	Complicance main menu.
	Finance main menu.
	Navigate to Student Search sub menu.
	Navigate to Class Allocation sub menu.
	Navigate to Attendance sub menu.
	Navigate to Results sub menu.
	To generate CSV report
	To generate report in Excel.
	To generate report in word.
	Navigate to New Enquiry sub menu.
	Navigate to New Application sub menu.
	Navigate to Marketing Dashboard sub menu.
	Navigate to Agent sub menu.
	Navigate to Agent Dashboard sub menu.
	Navigate to Commission Templates sub menu.
	Navigate to Campus sub menu.
	Navigate to Programs sub menu.
	Navigate to Unit of Studies sub menu.
	Navigate to Subjects sub menu.
	Navigate to Academic Template sub menu.
	Navigate to Group Training Plans sub menu.
	Navigate to Timetable sub menu.
	Navigate to Allocate Subjects/UoS sub menu.
	Navigate to GTP Allocation sub menu.
	Navigate to Intakes sub menu.
	Navigate to Submission Review sub menu.
	Navigate to Assessments sub menu.
	Navigate to Subject Dates sub menu.
	Navigate to USI Request sub menu.
	Navigate to Compliance Dashboard sub menu.
	Navigate to Avetmiss Export sub menu.
	Navigate to Avetmiss Export History sub menu.
	Navigate to Student Progress sub menu.
	Navigate to Attendance Monitoring. sub menu.
	Navigate to Training Location sub menu.
	Navigate to TPS History sub menu
	Navigate to Financial Dashboard sub menu.
	Navigate to Agent Transactions sub menu.
	Navigate to Instalment Plans sub menu.
	Navigate to Fee sub menu.
	Navigate to Site Setting sub menu.
	Navigate to Report Dashboard sub menu.
	Navigate to Organisation sub menu.
	Navigate to Report Settings sub menu.
	Navigate to User sub menu.
	Navigate to Audit Logs sub menu.
	Navigate to Employer sub menu.
	Navigate to School sub menu.
	Navigate to Classrom sub menu.
	Navigate to Trainers sub menu.
	Navigate to Account Manager sub menu.
	Navigate to Report Template sub menu.
	Navigate to Email Template sub menu.
	Navigate to SMS Template sub menu.
	Navigate to User Codes sub menu.
	Navigate to Notes Template sub menu.
	Navigate to Notification Template sub menu.
	Navigate to WebForms sub menu.
	Navigate to Public Holidays sub menu.
	Navigate to Term Breaks sub menu.
	Navigate to Quiz sub menu.
	Navigate to Question Bank sub menu.
	Navigate to Alert System Configuration
	Navigate to Automated Action sub menu.
	Navigate to Automated System Actions sub menu.
Student/Enrolment Dashboard Icons	Their Use
	To update student’s AVETMISS, Local and Mailing Addresses.
	To update student’s next of kin/emergency contact details.
	To show you that it’s an AVETMISS student and has a VET enrolment.
	To show you that the student has a VET enrolment but you haven’t set the it as AVETMISS student.
	To create/update the USI for a student when it is not updated.
	To show you that the USI is there in TEAMS for the student but it is not verified
	To show you that the USI is verified.
	For you to add student’s holidays.
	To show you that there are student’s holidays updated.
	To add or edit student’s conditions.
	To show that the conditions are updated for the student.
	To link/edit the account manager.
	To update/view student’s english proficiency.
	To update/view student’s visa details or CoE details.
	To show you that the visa has been expired for the student.
Application Dashboard	Their Use
	This icon navigate to edit Avetmiss Settings.
	This icon navigate to Training Plan and Results.
	This icon navigate to Fee Help Setting.
	This icon navigate to Employer Tracking.
	This icon navigate to Edit Applicant Visa Details.
	This icon will show local address of student when you hover mouse on that icon.

Transition Process of an Enrolment

21 October 202211 July 2022 by Ramneet

Overview

The transition of enrolment means moving a student’s enrolment from one program to another. There might be a case where a program code has been superseded with a new code. In that case, we give a facility to our users to move that enrolment from the old program code to the new program code easily.

Example: A student who is enrolled in BSB51918 – Diploma of Leadership and Management program with a start date and end date as 03 Aug 2020 to 01 Aug 2021. Now the code BSB51918 got superseded by BSB50420 on the date 18 Oct 2020. Now it’s an RTO’s responsibility to update the new program code for all the students who are currently studying BSB51918 or are enrolled with a future start date. This is where you will be using the Transition feature.

The Transition Process has a number of different steps in it. To view this post you can choose to either use the next arrow below and you will be able to walk through each step OR you can select specific links below to go directly to the relevant step.

Transitioning of old to new subjects

Enrolment Dashboard > Transition Student

Student Progress Matrix Report Filters

13 March 202331 May 2022 by Melissa

Student Progress Matrix Report screen has a General Filters tab and the below table will show you Filters with their Explanation.

Note -In addition to selecting the campus and program, the Intake and report start/end dates are also required when using the Student Progress Matrix Report screen. However, if an intake is selected, then the report start and end dates become optional. Likewise, if the report start and end dates are selected, then the intake becomes optional.
This flexibility allows you to adjust filters according to the reporting needs and focus on specific timeframes or intake groups as necessary.

If the intake selected is set as a Rolling intake, then these date fields remain mandatory.

General Filters	Explanation
Campus	This is a mandatory field and cannot be left blank. You can select the Campus from the dropdown.
Program	This is a mandatory field and cannot be left blank. You can select the Program from the dropdown.
Intake	Select an intake from the dropdown
Report Start Date	select the start date from the calendar icon
Report End Date	select the end date from the calendar icon
Enrolment to include	This dropdown has three options (Current, To Start, and Finished) and you can select them while generating the report.

Click on the “Print” Icon to generate the report. After clicking on it, the system will direct you to the report dashboard screen. You can see the report status over there if it’s generated or not. Once it’s generated, download the report.

29 June 202318 May 2022 by Melissa

Main Dashboard > Compliance

The Compliance section in the main menu offers a range of icons that provide access to various screens and reports related to monitoring data in compliance with government requirements. These icons enable you to generate NAT files for AVETMISS submission and perform other necessary compliance-related tasks.

By selecting the appropriate icon, you can quickly navigate to the desired screen or report and efficiently manage your compliance obligations. Whether it’s tracking student progress, monitoring attendance, or ensuring compliance with regulatory requirements, the Compliance section provides a one-stop-shop for managing all compliance-related activities.

USI Request

Compliance Dashboard

Qualification Register

AVETMISS Export

AVETMISS Export History

Student Progress

Attendance Monitoring

Training Location

TPS History

Reports

NAT00060

21 December 20222 August 2021 by Sandeep Sethi

The Training NAT00060 (subject) file contains a record for each unit of competency or module associated with enrolment activity during the collection period.
A unit of competency or module can be studied independently but is usually offered as part of a qualification, course or skill set.

Fields	Position	Length	TYPE	Description	National	State
Subject identifier	1	12	A	The Subject identifier is the subject descriptive code in TEAMS. Where Subjects are part of a training package qualification or national program, the code assigned during the accreditation process must be used	Yes	QLD, VIC
Subject name	13	100	A	The subject name is the subject descriptive name in TEAMS. If the Subject identifier is listed on the National Register of VET as a unit of competency or accredited unit, then the Subject name must match the subject name listed on the National Register of VET.	Yes	QLD, VIC
Subject field of education identifier	113	6	A	A Subject is classified to a single field of education at the detailed (6-digit) level. A Subject must be classified according to the object of interest of the Subject, independently of the context in which it may be delivered		VIC
VET flag	119	1	A	A flag that indicates whether or not the intention of the training is vocational, intent is where the training program is intended to develop relevant skills for theworkplace. The VET Flag is assigned during the process of accreditation and must not be altered. If the intention of the training program is: • vocational, set the VET Flag to Y • not vocational, set the VET Flag to N.		VIC
Nominal hours	120	4	N	The nominal anticipated hours of supervised learning or training deemed necessary to adequately present and assess the educational material associated with the delivery of training. Subject identifier also exists in NCVER’s nationally agreed hours system file.		VIC
Record length for national data collection:		123
Carriage return/line feed (ASCII 13/10):		2

Fields	Where to find this in TEAMS
Subject identifier	This is the Subject Descriptive code in the Subject screen on the Details tab.
Subject name	This is the Subject Descriptive code in the Subject screen on the Details tab.
Subject field of education identifier	This is in the Subject screen > AVETMISS settings.
VET flag	This is in the Subject screen > AVETMISS settings.
Nominal hours	This is in the Subject screen > AVETMISS settings.

AVETMISS Validation Errors

29 January 20242 August 2021 by Sandeep Sethi

Used By	NAT File	Error / Warning Number	Error / Warning Description	Related Error / Warning	How to fix this Error / Warning – RTO TEAMS	How to fix this Error / Warning – Classic TEAMS
	NAT00085	2106	File cannot be validated due to invalid format – Line 1 containing Client identifier is too short		Please contact TEAMS support at support@rtosoftware.com.au OR 1300 85 05 85	Please contact TEAMS support at support@rtosoftware.com.au OR 1300 85 05 85
National	NAT00120	3211	Activity Start Date must not be after the Collection Period End Date		Go to the Enrolment Dashboard for the student’s specific enrolment. From there select the GTP icon in the Results & Progress tile. In the GTP screen find the specific subject that has this error, change the activity start date and update it before the collection period end date( collection year = data submission year)	Go to the Enrolment Dashboard for the student’s specific enrolment. From there select the GTP icon in the Results & Progress tile. In the GTP screen find the specific subject that has this error, change the activity start date and update it before the collection period end date( collection year = data submission year)
National	NAT00120	3212	Activity start date must not be more than five years prior to collection year		Go to the Enrolment Dashboard for the student’s specific enrolment. From there select the GTP icon in the Results & Progress tile. In the GTP screen find the specific subject that has this error, change the activity start date and update it in between the 5 years before the collection year.
National	NAT00120	3216	Activity End Date must not be before the Activity Start Date		Go to the Enrolment Dashboard for the student’s specific enrolment. From there select the GTP icon in the Results & Progress tile. In the GTP screen find the specific subject that has this error and change the activity end date so it is not before the activity start date.
National	NAT00130	3241	Date program completed () must be between and		This means there is no date in this field for the enrolment. Go to the Enrolment Dashboard for the student’s specific enrolment. From there select the AVETMISS Settings icon in the Student Profile tile. In the AVETMISS Settings tab update the Date Program Completed date there and SAVE.
National	NAT00130	3242	Date Program Completed must not be after the Collection Period end date		Go to the Enrolment Dashboard for the student’s specific enrolment. From there select the AVETMISS Settings icon in the Student Profile tile. In the AVETMISS Settings tab and update the date program completed and that date will be before the collection period end date.
National	NAT00120	3252	Outcome ID – 70 should not be used for this Activity End Date when submitting to the end of year collection.		Go to the Enrolment Dashboard for the student’s specific enrolment. From there select the training plan & Result icon in the Result and progress tile, find the specific subject that has this error and update the final outcome (Result). As 70- continuing enrolment outcome is not valid if the end date is in between the collection period year.
National	NAT00120	3253	Time between Activity End Date and Activity Start Date must not be greater than 5 years		Go to the Enrolment Dashboard for the student’s specific enrolment. From there select the GTP icon in the Results & Progress tile. In the GTP screen find the specific subject that has this error and change the dates of the subjects, as the gap between the Activity End Date and Activity Start Date can not be 5 year.
National	NAT00120	3260	Outcome Identifier – National (20) must be 51, 52, 60, 70 or 85 when Delivery Mode Identifier is NNN		Go to the Enrolment Dashboard for the student’s specific enrolment. From there select the AVETMISS setting icon from the detail tile and then click on the Subject AVETMISS Settings. Click on the edit icon from the Action column for that specific subject for which error is appearing. Update the details in Internal, External, Workplace fields and save( As if the result is successful then delivery mode identifier should not be NNN).
National	NAT00085	3705	Invalid Postcode ()		Go to Student Dashboard. From the student details tile click on the home icon and update the correct combination of suburb postcode
National	NAT00085	3706	Invalid Postcode		Go to Student Dashboard. From the student details tile click on the home icon and update the correct combination of suburb postcode
National	NAT00085	3707	State Identifier (00) must be consistent with Postcode () and Address Postal Location ()		Go to Student Dashboard. From the student details tile click on the home icon and update the correct combination of State, postcode and suburb.
National	NAT00120	3716	Invalid Delivery Mode Identifier ()		Go to the Enrolment Dashboard for the student’s specific enrolment. From there select the AVETMISS setting icon from the detail tile and then click on the Subject AVETMISS Settings. Click on the edit icon from the Action column for that specific subject for which error is appearing. Update the details in the Internal, External, Workplace fields and save. Or select all the subjects and use Bulk Update of Delivery Type for Selected Subjects(s) from the same screen.
National	NAT00080	3740	Invalid Highest School Level Completed Identifier (00)
National	NAT00080	3740	Invalid Highest School Level Completed Identifier (92)
National	NAT00080	3740	Invalid Highest School Level Completed Identifier (99)
National	NAT00120	3742	Invalid Funding Source – National ()		Go to the Enrolment Dashboard for the student’s specific enrolment. From there select the AVETMISS setting icon from the details tile and update the Funding Source National.
National	NAT00120	3747	Funding Source – National is 30 therefore Postcode on the Client file must be OSPC. State identifier must also be updated to 99 accordingly.		Go to the Enrolment Dashboard for the student’s specific enrolment. From there select the AVETMISS setting icon from the details tile and the Overseas student should be ticked if Funding source national is selected as 31.
National	NAT00020	3802	Only one record is permitted for Training Organisation Delivery Location Identifier for each Training organisation identifier		This error appears when there is a duplicate entry of the same training location on different campuses Go to Campus screen, open each campus one by one and go to fabddail > Training location and check if there are duplicate training locations remove the duplicate one.
National	NAT00085	3830	Address – Suburb, Locality or Town must not be blank		Go to Student Dashboard. From the student details tile click on the home icon and update the correct address
National	NAT00080	3830	Address Street Number must not be blank		Go to Student Dashboard. From the student details tile click on the home icon and update the correct address
National	NAT00120	3830	Outcome Identifier – National must not be blank		Go to the Enrolment Dashboard for the student’s specific enrolment. From there select the training plan & Result icon in the Result and progress tile, find the specific subject that has this error and update the final outcome (Result). As subject without outcome identifier is not acceptable in data submission.
	NAT00085	3833	Address Street Number should not be blank if Address Street Name is not blank		Go to Student Dashboard. From the student details tile click on the home icon and update the correct street number.
	NAT00085	3837	Address Street Name or Address Postal Delivery Box must be populated
	NAT00080	3840	It is expected that the At School Flag (N) is Y when age is less than 15 years old		Go to Student Dashboard. From the student details tile click on the Icon A(AVETMISS), the system will open the AVETMISS screen and from there you need to tick the student is still at school flag.
	NAT00080	3864	Unique Student identifier for Client identifier must not be blank for nationally recognised training when a qualification has been issued.		Go to Student Dashboard. From the student details tile click on the “U” icon and update the USI for the student.
	NAT00080	3865	Invalid format for Unique Student Identifier		Go to Student Dashboard. From the student details tile click on the “U” icon and update the valid USI number.
	NAT00080	3868	Name for encryption, Gender & Date of birth combination should be unique for Unique student identifier.
	NAT00100	4001	Prior educational achievement identifier must be Y for this Client identifier on the Client file if there is an entry for this client in this file		Go to the Enrolment Dashboard for the student’s specific enrolment. From there select the AVETMISS Settings icon in the Enrolment detail tile. Tick the tick box of Prior educational achievements and save.
	NAT00080	4001	Prior educational achievement flag is not Y (N) but there are prior educational achievement records for Client identifier in the Prior Educational Achievement Flag (NAT00100) file		Go to the Enrolment Dashboard for the student’s specific enrolment. From there select the AVETMISS Settings icon in the Enrolment detail tile. Tick the tick box of Prior educational achievements and save.
	NAT00120	4010	Subject Identifier () must also exist in the Subject file		Go to the subject screen, edit the specific subject for which this error is appearing, update the subject descriptive code and name.
	NAT00120	4011	Training Organisation Delivery Location Identifier () and Training Organisation Identifier combination must also exist in the Training Organisation Delivery Location file	4613	Go to the Enrolment Dashboard for the student’s specific enrolment. From there select the AVETMISS Settings icon in the Enrolment detail tile. Select the delivery location for the enrolment.
	NAT00130	4518	Only one record is permitted for each unique Qualification/Course Identifier, Date program completed and Client Identifier combination
	NAT00010	4612	Training Organisation Identifier and Name in combination do not match any RTO listed on TGA. Change Training Organisation Identifier if not an RTO		Go to the Organisation screen which you will find under the Setting icon and update the correct Training organisation identifier and name same as on the Training.gov.au site for your RTO.
	NAT00010	4613	Training Organisation Identifier must exist in the Training Organisation Delivery Location file or the Program Completed file. Please ensure your NAT files contain either an enrolment or program completion record for this Training organisation identifier.	4011
National	NAT00080	4619	Client Identifier must not have any spaces		Go to Student Dashboard. From the student details tile click on the “A” icon and check the client identifier as there should be no space in that client identifier code
National	NAT00120	4622	It is expected that the Training Contract Identifier and Client Identifier – Apprenticeships are the same between records for this Client Identifier/Program Identifier combination
National	NAT00120	4624	Training Contract Identifier must not be blank when there is a corresponding Client Identifier – Apprenticeships		Go to the Enrolment dashboard and click on the AVETMISS Icon from the Enrolment detail tile on the AVETMISS screen update the Training contract identifier
National	NAT00085	4630	Address – Suburb, Locality or Town must exist on the Australia Post suburb listing		Go to Student Dashboard. From the student details tile click on the home icon and update the correct address- Suburb, Locality or Town which exists on the Australian post suburb listing
National	NAT00085	4633	Telephone Number contains non-numeric characters		Go to student Dashboard and click on the click to edit the student detail icon from the student details, update the correct student number and remove all non-numeric character
National	NAT00085	4635	Email Address must contain the @ character		Go to student Dashboard and click on the click to edit the student detail icon from the student details, update the correct student email address which includes the @ symbol
National	NAT00085	4637	Client Family Name () must not be blank or contain numbers		Go to Student Dashboard for that specific student, click on the “click to edit student details” and update the Student surname.
	NAT00010	4645	Training Organisation Identifier must exist on the TGA list of RTOs. Please use the Training Organisation Identifier listed for your RTO on TGA		Go to the Organisation screen which you will find under the Setting icon and update the correct Training organisation identifier and name same as on the Training.gov.au site for your RTO.
	NAT00080	4652	Address – Suburb, Locality or Town and Postcode in combination must match the Australia Post postcode reference list. Please refer to http://auspost.com.au/postcode for the correct postcode for this address location.		Go to Student Dashboard. From the student details tile click on the home icon and update the correct combination of suburb and postcode.
	NAT00085	4652	Address Location and Postcode in combination must match the Australia Post postcode reference list		Go to Student Dashboard. From the student details tile click on the home icon and update the correct combination of suburb and postcode.
	NAT00120	4684	A Specific Funding Identifier has been entered, therefore Funding Source – National (20) should be ’13’ or the Specific Funding Identifier should be deleted
	NAT00085	4690	Telephone Number must be a valid Australian mobile phone number		Go to Student Dashboard. From the student details tile click on the edit student details icon. update the correct mobile/phone number.
	NAT00080	4692	Client’s total enrolment hours should not exceed 1500.
	NAT00120	4693	Duplicate enrolment records found for Client Identifier on Training organisation identifier, Subject Identifier Program Identifier, Activity Start Date
	NAT00120	4696	Specific Funding Identifier (13) is not valid for activity from 2015
	NAT00080	4701	Invalid State Identifier ()
	NAT00085	4701	Invalid State Identifier (00)
	NAT00010	4704	Training organisation identifier must match the organisation registered for this AVS user. Please use the Training Organisation Identifier listed for this RTO on TGA.
	NAT00060	4722	Subject name for this Subject identifier does not match the subject name listed on T raining.gov.au. Please correct either Subject Identifier or Subject Name.
	NAT00120	4725	Record for this Client Identifier contains publicly funded data. Please be aware that this data must be submitted via your state training authority and cannot be submitted via AVS.
	NAT00030	4726	Program Identifier must be a valid qualification, course or skill set code listed on Training.gov.au
	NAT00030	4727	Program identifier exists on the TGA master lists of Programs, therefore the Program name must match that listed on the master lists
	NAT00080	4731	Survey contact status () must not be blank (for clients 15 or over as at 31 Dec of the collection year) or invalid.
	NAT00120	4737	Outcome ID – 70 should not be used for this Activity End Date, unless reporting an Interim collection for future dated activity.
	NAT00120	4738	Outcome ID – 70 should not be used when Activity End Date is in the collection year. If you choose to proceed with this submission, this outcome can be updated via the USI Transcript Updates tool in AVS.
	NAT00120	4739	It is expected that Outcome identifier – national should not be 85 when Activity end date is prior to the collection period end date. This warning may be ignored if this is activity which did not occur but cannot be removed from your submission.
	NAT00080	4744	Your data contains blank USIs for clients expected to have a USI. Where possible, populate with the USI or the appropriate exemption value.
	NAT00120	4748	Accredited Program cannot be delivered by a non-accredited training organisation
	NAT00120	4749	Accredited Subject cannot be delivered by a non-accredited training organisation
	NAT00120	4752	Activity Start Date must not be after the date of validation unless the Outcome identifier – national (40) is ’85 – Not yet started’
	NAT00120	4754	Activity periods, for Nationally recognised training, cannot overlap where multiple instances exist for a combination of Training organisation identifier, Unique student identifier, and Subject identifier
	NAT00120	4755	Activity periods, for Nationally recognised training, cannot overlap where multiple instances exist for a combination of Training organisation identifier, Client identifier, and Subject identifier
	NAT00120	4756	It is expected that a client would only undertake full training and assessment and/or undergo recognition of prior learning once for a Subject identifier at a Training organisation
	NAT00120	4758	Reported Subject identifier has never been listed as an approved scope item for this training organisation on TGA. Please disregard this warning if you formerly had this item on your scope but it has since been superseded, or if this subject is delivered as an elective in a program where it meets the training package rules. Queries about what is included on your scope should be directed to your regulator.
	NAT00120	4759	It is expected that a client would start this subject during the Training organisation’s scope period listed on TGA. Check the reported information to ensure the correct subject identifier and activity dates are being reported. Please disregard this warning if you formerly had this item on your scope but it has since been superseded or if you are reporting a credit transfer.
	NAT00120	4760	It is expected that a client would start all activity for a program during the Training organisation’s scope period listed on TGA. Check the reported information to ensure the correct program identifier, subject identifier/s and activity dates are being reported.
	NAT00130	4761	It is expected that a client would complete this program during the Training organisation’s scope period listed on TGA. Check the reported information to ensure the correct Program identifier and Date program completed are being reported.
	NAT00120	4762	Funding Source – national is 31 or 32 therefore Postcode on the Client file must be OSPC. State identifier must also be updated to 99 accordingly.
	NAT00080	4764	Address suburb cannot be a known Australian suburb if the Postcode is OSPC. If training occurred within Australia please refer to http://auspost.com.au/ for the correct postcode.

NAT00030

21 December 20222 August 2021 by Sandeep Sethi

The NAT00030 (Program) file contains a record for each qualification, course or skill set associated with training activity and completions during the collection period. A qualification, course or skill set is a structured program that may include practical experience.

Important – If you are using the short programs or competency programs then on the Program setting screen please turn on the flag “Do not include in AVETMISS Submission”

Fields	Position	Length	TYPE	Description	National	State
Program identifier	1	10	A	The program identifier is the program descriptive code in TEAMS. The Program code must match the program code listed on the National Register of VET, for nationally accredited qualifications, courses or skill sets.	Yes	QLD, VIC
Program name	11	100	A	The program name is the program descriptive name in TEAMS. The Program Name must match the program name listed on the National Register of VET, for nationally accredited qualifications, courses or skill sets.	Yes	QLD, VIC
Nominal Hours	111	4	N	The nominal anticipated hours of supervised learning or training deemed necessary to adequately present and assess the educational material associated with the delivery of training.		QLD, VIC
Program Recognition Identifier	115	2	N	A code that uniquely identifies the organisational level of the authority that has granted recognition of a Program.		VIC
Program Level of Education Identifier	117	3	N	A code that identifies the level of complexity of the program of study. This classification is based on the Australian Standard Classification of Education (ASCED), catalogue no. 1272.0, 2001		VIC
Program Field of Education Identifier	120	4	N	A code that uniquely identifies the purpose of learning.		VIC
ANZSCO identifier	124	6	A	A code that uniquely identifies the type of occupation(s) to which a Program relates. The classification is based on the Australian Bureau of Statistics, ANZSCO – Australian and New Zealand Standard Classification of Occupations, ABS Catalogue No. 1220.0, 2013 (first edition, revision 2)		VIC
VET flag	130	1	A	A flag that indicates whether or not the intention of the training is vocational. • vocational, set the VET Flag to Y • not vocational, set the VET Flag to N		VIC
Record length for national data collection:		130
Carriage return/ Line fee (ASCII 13/10):		2

Fields	Where to find this in TEAMS
Program identifier	This is the Program Descriptive code in the Program screen on the Details tab.
Program name	This is the Program Descriptive Name in the Program screen on the Details tab.
Nominal Hours	This is in the Program screen > AVETMISS settings.
Program Recognition Identifier	This is in the Program screen > AVETMISS settings.
Program Level of Education Identifier	This is in the Program screen > AVETMISS settings.
Program Field of Education Identifier	This is in the Program screen > AVETMISS settings.
ANZSCO identifier	This is in the Program screen > AVETMISS settings.
VET flag	This is in the Program screen > Settings tab.

How and when to Cancel an Enrolment?

20 December 202320 July 2021 by Mani Gill

Enrolment Dashboard > Enrolment Profile Tile > Cancel Icon

When you select the Cancel icon, a popup will show on the screen. This popup will show you the list of all the critical checks that the system will go through before cancelling any enrolment. If all the critical checks have a green tick in front of them, that means that you are eligible to cancel the enrolment. But, if the check status shows the red cross instead of a green tick then it means that you have to fix it and then only you will be allowed to cancel the enrolment

When all checks result in a green tick then you can cancel the enrolment. Just enter the Cancellation Date, Cancellation Reason and Note.

IMPORTANT: There are some checks you can fix before cancelling if those results in a fail. For example, Enrolment flagged as started or Enrolment flagged as finished. One can easily unstart or unfinish the enrolment from Enrolment Dashboard and then you can cancel the enrolment. By cancelling enrolment, the system will also cancel all the invoices which do not have any transactions related to them. The compliance tile will be hidden after cancelling an enrolment. Also, you will not see any action button on any of the tiles.