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Student Contact Log Report Filters

9 March 20231 March 2023 by Mani Gill

The student contact log report contains filters that can be used to refine the data displayed in the report. The below table will give you an explanation of the filters for this report.

General Tab Filters	Explanations
Print	This label has two radio buttons: Report Start/End Date – By selecting this option, you can generate a report based on the selected start and end dates. Enrolment Start/End date – By selecting this option, you can generate a report based on the enrolment’s start and end dates.
Report Start and End dates	Once you have selected one of the radio buttons, you can choose the start and end dates for your report by selecting the calendar icon. Please note – these fields are mandatory and you cannot process further without selecting them.
Student Name	To generate a report for a specific student enrolment, you can search and select the student by entering their student number or name in the designated field.
Campus	If you need to generate a report for multiple campuses, you can do so by selecting the relevant campuses from the dropdown menu. Once you have selected the desired campuses, the report will be generated based on the selected start and end dates and will include data for all the selected campuses.
Program	You can search and select the program by entering its program code or name in the designated field.
User Name	Select the user name from the dropdown.
Log Type	This is a user code and based on the User Code created in TEAMS, you can select the desired log type from the dropdown.
Show Email Log	If you want to include email logs in your report, you can do so by selecting the corresponding tick box.
Show Mail Merge Log	If you want to include Mail Merge logs in your report, you can do so by selecting the corresponding tick box.
Show SMS Log	If you want to include SMS logs in your report, you can do so by selecting the corresponding tick box.
Viewable In SRC
Only Show Enrolment Logs	If you want to generate a report that only includes enrolment logs, you can do so by selecting the corresponding tick box. This will ensure that only enrolment logs are included in the generated report.
Include Enrolments	Once you have selected the Only Show Enrolment Logs tick box, you can choose from a range of enrolment options from the dropdown menu. The available options may include All, Current, Finished, and To Start, among others.
Group By	Please see TEAMS Basics
Sort By	Please see TEAMS Basics
Asc/Desc	Please see TEAMS Basics

Enrolment – Standard Training Plan Report

14 July 202328 February 2023 by Sukhchain Singh

Enrolment Dashboard > Result and Progress Tile > Print Icon

The enrolment standard training plan report serves as a comprehensive document that offers students a concise yet comprehensive understanding of the training program. Its primary objective is to provide a clear outline of the program’s structure and anticipated outcomes, benefiting both trainees and training administrators in monitoring progress and facilitating effective training delivery. This report encompasses essential details, including the training mode, specific unit start and end dates, allocated hours, and outcome status, ensuring transparency and facilitating efficient coordination. The unit starts and end dates specifically define the duration of each module or unit within the training, enabling students to plan and manage their learning journey effectively.

Please select the desired template from the dropdown menu and select the Generate button. Once successfully generated, you can easily download the template in either PDF or DOC format.

IMPORTANT – To receive further guidance on customising the report templates according to your requirements, we recommend referring to the instructional post titled Report Templates. This post provides step-by-step instructions on modifying the templates to match your desired format and content.

Compliance Reports

18 August 202328 February 2023 by Siddharath Dugral

Below is a list of all the reports available under this Compliance menu in the system. You can see the name of the report with either an icon that has the letters CSV in it or an MS Excel icon. Generally, all reports in the system generate to a CSV (Comma-separated Values). There will be times when a report generates to Excel, primarily as it requires a page break in it which you can’t do in CSV, however, in this menu, there are no Excel reports.

Each report listed below is a link to a post where you can understand the report, and its parameters and view an example of the report.

Student Performance

Student Progress Matrix

Attendance

Intervention Status

Qualifications Issued

TPS Report

ASQA Enrolment and Completion Data

Attendance Hours

Student Performance Report Data Columns

14 March 202328 February 2023 by Sukhchain Singh

The Below table will show you the columns and their explanation that will get printed in the generated report.

Columns	Explanations
Student No	Student Number generated by TEAMS.
Enrolment No	Enrolment Number generated by TEAMS
Student Name	Student (First name)(Middle name)(Last name).
Campus	The system will show you the campus linked to the enrolment.
Program	Program Name under which the student is enrolled.
Start Date	Start date of the enrolment.
End Date	End date of the enrolment.
Timetable	Timetable linked to the enrolment.
No of Successful Results	The number of successful results for the subjects.
No of Unsuccessful/Not Yet Achieved Results	The number of Unsuccessful/Not Yet Achieved results for the subjects.
Results Completed Ratio	The ratio of the result completed by the student.
Completed Percentage	The Percentage of the result completed by the student.
Study Weeks Completed	A number of study weeks completed by the student.
Total Study Weeks	Total study weeks.
Duration Percentage Ratio	Percentage Ratio of the duration
Nationality	Nationality of the student.
Enrolment Outcome	Enrolment outcome selected on the Edit Enrolment Details screen
Purchasing Contract	This column will display Purchasing Contract as Yes or No.
Exclude from AVETMISS	It will show Yes or No if the enrolment is Excluded from AVETMISS.
Overseas	This column will print Yes if the student is overseas and No if the student is not from overseas.
VisaType	Student Visa Type.
Local Address	The full local address of the student.
Mailing Address	The full mailing address of the student.
Account Manager	Account Manager of the student.
Total Owing	This is the total balance owing for the student’s enrolment.
Total Overdue	This is the total overdue invoice for the student’s enrolment.

Student Performance Report Filters

24 May 202328 February 2023 by Sukhchain Singh

The Student Performance Report provides two tabs for filtering data, namely General and Advance. Once the user has selected the desired filters from either tab, the system will generate a report based on those selections. The below table will show you the Filters and their explanation.

General Filters	Explanation
Report based on	You will see two radio buttons under this section: *Subjects* – Select this radio button, if you are delivering subjects. Unit of Study – Select this radio button, if you are delivering Unit of Studies.
Dates based on	You will see two radio buttons under this section: *Enrolment Dates* – When you select this, you will be able to print the report based on the report start date and end date or you can select the As on date from the calendar which is today’s date. *Subjects/UoS start and end dates – When* you select this radio button, you will on be able to print the report based on its start and end date.
Campus	Select a specific campus from the dropdown.
Program	This is a magic search field and you can search for multiple Programs by typing the Program Code.
Enrolment to include	You can include enrolments such as Finished and Started tick boxesSelect Enrolment to include, Finished and Starter
Show Inactive Subjects and Units of Studies	Select this tick box if you want to see inactive subjects and unit of studies in the report
Group By	Please see TEAMS Basics
Sort By	Please see TEAMS Basics
Asc/Desc	Please see TEAMS Basics

Advance Filters	Explanation
Timetable and Classes	This is a magic search field and you can search and select multiple timetables.
Show only VET enrolments	To view enrolments linked to specific programs in AVETMISS-enabled systems, select the VET tick box in program settings. Deselecting this option enables generating a report for student performance across all programs.
Enrolment Type	This is a user code and one can create the user code in TEAMS as you required. Based on the user code created for the enrolment type, you can select from the dropdown.
Enrolment Outcome	Select the Enrolment Outcome from the dropdown.
Account Manager	Select the Account Manager from the dropdown.

Click on the “Print” Icon to generate the report. After clicking on it, the system will direct you to the report dashboard screen. You can see the report status over there if it’s generated or not. Once it’s generated, download the report.

Student Performance Report

25 May 202328 February 2023 by Sukhchain Singh

Main Dashboard > Compliance > Student Performance

Overview

A student performance report provides information about a student’s academic progress and achievements in a particular subject or course. It typically includes details about the student’s successful and unsuccessful results, completed percentages and other relevant information. The report may also include basic information about the student including student number, enrolment number and program dates.

Student Performance Report Filters

Student Performance Report Data Columns

Student-Performance-Report-Sample Download

Qualifications Issued Report Data Columns

15 March 202328 February 2023 by Sukhchain Singh

Below is the table that will show you the columns and their explanation that will get printed in the generated report.

Columns	Explanations
Issued Date	The parchment date is the issued date.
Enrolment No	Enrolment number generated by TEAMS.
Student Name	Student (First name)(Middle name)(Last name).
Campus / Program Code / Program Name	This column will print the Campus code / Program code / Program name under which the student is enrolled.
Start Date	Start date of the enrolment.
End Date	End date of the enrolment.
Timetable	The system will show the current timetable allocated to the enrolment.
Enrolment Type	This is the enrolment type selected on the Edit Enrolment Details screen.
Enrolment Outcome	Enrolment Outcome selected on the Edit Enrolment Details screen.
Employer Name	Employer Name
Qual Issued	Qual Issued, Full, SOA, N/A
Student No	Student number generated by TEAMS
Certificate No	Certificate number generated by TEAMS
Authorising Officer	Authorising Officer
Organisation Code	Organization code
Parchment Number	Parchment number updated on the Training Plan and Results > Edit Qualification Information
Parchment Date	Parchment Issue Date updated on the Training Plan and Results > Edit Qualification Information
USI Number	USI number of the student.

Intervention Status Report Data Columns

5 July 202328 February 2023 by Siddharath Dugral

Below is the table that will show you the columns and their explanation that will get printed in the generated report.

Columns	Explanations
Student No	Student Number generated by TEAMS
Student Name	Student (First name)(Middle name)(Last name).
Email	The Email Address of the student
Phone	The Phone number of the student
Mobile	The mobile number of the student
Enrolment No	Enrolment Number generated by TEAMS.
Campus	Campus name of the student
Program	Program name under which the student is enrolled
Start Date	Start date of the enrolment
End Date	End date of the enrolment
Attendance	Attendance percentage for an enrolment
Account Manager	The account manager linked to the enrolment
Intervention Status	Intervention Status of the student
Intervention Date	Intervention date of the student
Warning As At date	Intervention warning as at date
Warning Start Date	Intervention warning start date
Warning End Date	Intervention warning end date
Next Appointment Date	Intervention next appointment date
Last Appeal Date	Last appeal date of the intervention
Notes	Intervention notes
Agent Name	Agent name linked to the student

Qualifications Issued Report

5 July 202328 February 2023 by Sukhchain Singh

Main Dashboard > Compliance > Qualifications Issued Report

Overview

You will see this report under the Compliance Menu. This report will show you the Qualifications issued date for each enrolment of the student.

Qualifications Issued Report Filters

Qualifications Issued Report Data Columns

Qualification Issued Report Sample Download

Intervention Status Report

5 July 202328 February 2023 by Siddharath Dugral

Main Dashboard > Compliance Menu > Intervention Status Report

The Intervention Status Report can be generated from the Compliance Menu. This report provides details of the interventions implemented for the students.

Intervention Status Report Filters

Intervention Status Report Data Columns

Intervention-Status-Report Download