AVETMISS

NCVER AVETMISS Student Data Submissions – RTO TEAMS Step 6

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Programs Data

The Program data is exported into NAT00030 NAT File. This will list all the Programs that are listed in the NAT00120 for the students studying in 2022.

IMPORTANT – This is where you can get hundreds, sometimes thousands of errors (based on the number of enrolments in a Programs that are listed in the NAT00120) when you do not setup your programs in TEAMS with the correct AVETMISS settings. For each student listed in the NAT00120 with a specific program (where there is a setting that is wrong/missing) that is how many times you will get the same error. So once you fix/add the correct setting for the programs in TEAMS those specific errors will disappear for those hundreds or thousands of rows in your next export and submission. The logic is fix in one spot and it will fix many rows of data in the NAT00120. 

For example – you have program 1 that has 3 different errors as it is missing 3 different AVETMISS settings in TEAMS. For that program in the NAT00120 you have 400 students listed, this means each setting is a different error so you will have 400 rows of errors for one setting and for all 3 settings you will have 1200 rows of errors. BUT once you go to that program in TEAMS and add those 3 settings and do your next export and submission all 1200 rows of errors will not be there. This is a general rule but is NOT always the case.

To review and clean up any data for Programs you need to go to the Main Dashboard > Compliance Menu > Compliance Dashboard.

To Know more about the AVETMISS Program data, select the below links.

Programs Descriptive Code Missing

Programs Descriptive Name Missing

Note – The other errors such as VET Flag Missing, Nominal Hours Missing, Flagged VET but have no Subjects linked to them (Unit of competency), Recognition Status Missing, Occupation Type Missing, Qualification Category Missing, Qualification Field Of Education Missing are non mandatory error for National submission. If you are doing a submission for State level then you need to focus on these errors in TEAMS.

NCVER AVETMISS Student Data Submissions – Classic TEAMS Step 5

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Subject Data

The Subject data is exported into NAT00060 file. this lists all the competencies/modules that are listed in the NAT00120 for the students and what their results are etc in 2022.

IMPORTANT – this is where you can get hundreds, sometimes thousands of errors (based on the number of enrolments in a competency/module that are listed in the NAT00120) when you do not setup your qualifications/courses in TEAMS with the correct AVETMISS settings. For each student listed in the NAT00120 with a specific competency/module (where there is a setting that is wrong/missing) that is how many times you will get the same error. So once you fix/add the correct setting for the competency/module in TEAMS those specific errors will disappear for those hundreds or thousands of rows in your next export and submission. The logic is fix in one spot and it will fix many rows of data in the NAT00120.

For example – you have module 10 that has 2 different errors as it is missing 2 different AVETMISS settings in TEAMS. For that module in the NAT00120 you have 700 students listed, this means each setting is a different error so you will have 700 rows of errors for one setting and for the 2 settings you will have 1400 rows of errors. BUT once you go to that module in TEAMS and add those 2 settings and do your next export and submission all 1400 rows of errors will not be there. This is a general rule but is NOT always the case.

To review and clean up any data for Subjects/module/competencies you need to go TEAMS > Setup > Financials > Bulk Module(s) AVETMISS Screen to updated the AVETMISS settings for the module in bulk.

Note – To update the Descriptive Code and Descriptive Name for the Module, you need to go to TEAMS > Setup > Academic > Module ( On this screen you need to search for the module and update the correct module descriptive code and name) and to update the Nominal hours for modules in TEAMS, you need to go to TEAMS > Setup > Academic > Module. On this screen you need to search for the module and then go to AVETMISS tab to update the Nominal hours.

The Module Descriptive Code and Module Descriptive Name is a mandatory field in TEAMS and you can update the correct descriptive code and Name from the TGA site (training.gov.au) and that’s what will print in a record of results. For the Subject Name field on the subject screen, you can have whatever you want as they are internal.

Programs Descriptive Name Missing

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Compliance Dashboard > AVETMISS Programs Tile > Descriptive Name Missing

The Descriptive Name of a program is a mandatory field in TEAMS. You can update the correct descriptive Name from the TGA site (training.gov.au), which will be printed in the result records.. For the Program Name field on the program screen, **you can have whatever you want as they are internal.**

Under the AVETMISS Programs Tile, you will see “Descriptive Name Missing” with the total count of programs with missing descriptive names as a link. To update the Programs Descriptive Names, follow the steps below:

  • Click on the Calendar icon and select the required calendar year from the drop-down menu..
  • Select the hyperlinked number across Descriptive name missing
  • You will be redirected to the Programs with missing Descriptive Name listing screen.
  • Select the Program Code or Name, which will open the program entry screen.
  • On this screen, add the Program Descriptive Name and save the changes.

Note – After updating the AVETMISS program data for the Program Descriptive Name, refresh the screen to see the updated number against Descriptive Name Missing.

Programs – Descriptive Code Missing

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Compliance Dashboard > AVETMISS Programs Tile > Descriptive Code Missing

The Descriptive Code of a program is a mandatory field in TEAMS. You can update the correct descriptive code from the TGA site (training.gov.au), which will be printed in the result records. For the Program Code field on the Program Entry Screen, **you can have whatever you want as they are internal.**

Under the AVETMISS Programs Tile, you will see “Descriptive Code Missing” with the total count of programs with missing descriptive codes as a link. To update the Descriptive Codes, follow the steps below:

  • Click on the Calendar icon and select the required calendar year from the drop-down menu.
  • Select the hyperlinked number across Descriptive code missing.
  • You will be redirected to the Programs with missing Descriptive Code listing screen.
  • Select the Program code, which will open the program entry screen.
  • On this screen, add the Program Descriptive Code and save the changes.

Note – After updating the AVETMISS program data for the Program Descriptive Code, refresh the screen to see the updated number against Descriptive Code Missing.

Subjects – Predominant Delivery Mode Missing

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Compliance Dashboard > AVETMISS Subjects Tile > Predominant Delivery Mode Missing

The predominant Delivery Mode comes from three different settings. Let’s say, if you are 100% CRICOS students, visa students and it does not matter if you do some online training component or workplace training but you said it’s a hundred percent CRICOS that means the predominant delivery mode becomes high.

Whereas, if you have CRICOS students, funded domestic students and then you have also got FFS domestic students then that means we have set up different subjects to the same subject three times with an extension. For example:

Subject 1 OS – which means you would select 31 (International onshore client – other revenue)

Subject 1 UC – you would select 11 or 12 or which one makes your funded contract.

Subject 1 FFS – you would select 20 – domestic full fee-paying clients.

The AVETMISS Subject Tile will show you the Predominant Delivery Mode Missing with the total count of the subjects as a link. To update the Predominant Delivery Mode, you need to follow the below steps:

  • Select the Calendar year from the Calendar Icon.
  • Select the hyperlink next to the Predominant Delivery Mode Missing.
  • You will be taken to the Subjects with Missing Predominant Delivery Mode Setting listing screen. Select the Subject code, which will open the Subject entry screen.

Note – You can select the subject (which will take you to the subject entry screen and you can update the Predominant Delivery Mode from there) or you can simply select the tick box against the subjects in bulk and then select the appropriate Predominant Delivery Mode (Internal – 100, External – 0, Workplace – 0 = Predominant Delivery Mode – I) then select the update button.

When you have updated the AVETMISS Subject data for the Subject Descriptive Code then on the Compliance Dashboard, you need to refresh the screen to see the count of Descriptive Code missing.

Subjects – Funding Source National Missing

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Compliance Dashboard > AVETMISS Subjects Tile > Funding Source National Missing

If you are 100% CRICOS for your VET subject you would select the funding source national as overseas 31 (International onshore client – other revenue). However, if you deliver offshore for student then you would change it from an Enrolment subject AVETMISS level.

The AVETMISS Subject Tile will show you the Funding Source national missing with the total count of the subjects as a link. To update the Funding Source National, you need to follow the below steps:

  • Select the Calendar year from the Calendar Icon.
  • Select the hyperlink next to the funding source national missing
  • You will be taken to the Subjects with no Funding Source National Setting listing screen. Select the Subject code, which will open the Subject entry screen.

Note – You can select the subject (which will take you to the subject entry screen and you can update the funding source national from there) or you can simply select the tick box against the subjects in bulk and then select the appropriate funding source national from the dropdown then select the update button.

When you have updated the AVETMISS Subject data for the Subject Descriptive Code then on the Compliance Dashboard, you need to refresh the screen to see the count of Descriptive Code missing.

Subjects – Nominal Hours Missing

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Compliance Dashboard > AVETMISS Subjects Tile > Nominal Hours Missing

The Nominal Hours field is a mandatory field for the AVETMISS submission. This information comes from the subject level and if you do not have that information in your training package then you need to search and download the nominal hours from the NCVER site.

The AVETMISS Subject Tile will show you the Nominal Hours Missing with the total count of the subjects as a link. To update the Nominal Hours, you need to follow the below steps:

  • Select the Calendar year from the Calendar Icon.
  • Select the hyperlink next to the Nominal Hours missing.
  • You will be taken to the Subjects with no Nominal Hours listing screen.
  • Select the Subject code, which will open the Subject entry screen.
  • On this screen, select the Burger Menu > AVETMISS Settings option.
  • It will open the Subject AVETMISS screen, update the appropriate nominal hours and save the screen.

Note – When you have updated the Nominal Hours missing for the subjects than on the Compliance Dashboard, you need to refresh the screen to see the count of Nominal Hours missing.

Subjects – Descriptive Name Missing

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Compliance Dashboard > AVETMISS Subjects Tile > Descriptive Name Missing

The Subject Descriptive Name is a mandatory field in TEAMS and you can update the correct descriptive Name from the TGA site (training.gov.au) and that’s what will print in a record of results. For the Subject Name field on the subject screen, you can have whatever you want as they are internal.

The AVETMISS Subject Tile will show you the Descriptive Name Missing with the total count of the subjects as a link. To update the Subject Descriptive Name in TEAMS, you need to follow the below steps:

  • Select the Calendar year 2024 from the Calendar Icon.
  • Select the hyperlink next to the Descriptive Name missing.
  • You will be taken to the Subjects no Descriptive Name listing screen.
  • Select the Subject code or Name, which will open the Subject entry screen.
  • On this screen, add the Subject Descriptive Name and Save the screen.

Note – When you have updated the AVETMISS Subject data for the Subject Descriptive Name then on the Compliance Dashboard, you need to refresh the screen to see the count of Descriptive Name missing.

Subjects – Descriptive Code Missing

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Compliance Dashboard > AVETMISS Subjects Tile > Descriptive Code Missing

The Subject Descriptive code of the subject is a mandatory field in TEAMS and you can update the correct descriptive code from the TGA site (training.gov.au) and that’s what will print in a record of results. For the Subject Code field on the subject screen, you can have whatever you want as they are internal.

The AVETMISS Subject Tile will show you the Descriptive Code Missing with the total count of the subjects as a link . To update the Subject Descriptive Code, you need to follow the below steps:

  • Select the Calendar year from the Calendar Icon
  • Select the hyperlink next to the Descriptive code missing
  • You will be taken to the Total Subjects no Descriptive Code listing screen.
  • Select the Subject code, which will open the Subject entry screen.
  • On this screen, add the Subject Descriptive Code and Save the screen.

Note – When you have updated the AVETMISS Subject data for the Subject Descriptive Code then on the Compliance Dashboard, you need to refresh the screen to see the count of Descriptive Code missing.

NCVER AVETMISS Student Data Submissions – RTO TEAMS Step 5

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Subject Data

The Subject data is exported into NAT00060 file. This lists all the Subjects that are listed in the NAT00120 for the students and what their results are etc in 2022.

IMPORTANT – This is where you can get hundreds, sometimes thousands of errors (based on the number of enrolments in a Subject that are listed in the NAT00120) when you do not setup your Subjects in TEAMS with the correct AVETMISS settings. For each student listed in the NAT00120 with a specific Subject (where there is a setting that is wrong/missing) that is how many times you will get the same error. So once you fix/add the correct setting for the Subject in TEAMS those specific errors will disappear for those hundreds or thousands of rows in your next export and submission. The logic is fix in one spot and it will fix many rows of data in the NAT00120.

For example – You have Subject that has 2 different errors as it is missing 2 different AVETMISS settings in TEAMS. For that Subject in the NAT00120 you have 700 students listed, this means each setting is a different error so you will have 700 rows of errors for one setting and for the 2 settings you will have 1400 rows of errors. BUT once you go to that Subject in TEAMS and add those 2 settings and do your next export and submission all 1400 rows of errors will not be there. This is a general rule but is NOT always the case.

To review and clean up any data for Subjects you need to go to the Main Dashboard > Compliance Menu > Compliance Dashboard.

To Know more about the AVETMISS Subjects data, select the below links.

Subjects Descriptive Code Missing

Subjects Descriptive Name Missing

Subjects Nominal Hours Missing

Subjects Funding Source National Missing

Subjects Predominant Delivery Mode Missing