Below table will show you the explanation of the filters on the ASQA class roll report filters screen.
General Filters
Explanations
Week Start Date
Select the week Start date from the calendar icon
Week End Date
Select the week End date from the calendar icon
Campus Name
Select any specific campus for which you want print the report
Timetables
You can select multiple campuses from the timetable dropdown and this dropdown will show you only those campuses which are linked to the selected campus
Load Sessions from above Schedules
This is a button and when you select, it will show session in the sessions dropdown
Sessions
You can select sessions as All or any specific session from the dropdown
Print
This dropdown will show you two options (only started students and all students). You can select them as you required
Click on the “Print” Icon to generate the report. After clicking on it, the system will direct you towards the report dashboard screen. You can see the report status over there if it’s generated or not. Once it’s generated, download the report.
All the columns and table printed in the report are self explanatory. However, below table can provide you more information about the logics:
Table 1 (This will print a class’s data)
Column Name
Explanation
Timetable
To print the timetable code and name
Date
Class Date (It will be printed twice in the top table of the report)
Status
This is always to printed as “Enrolled” because you always generate the class roll report for all the students who are enrolled and currently studying.
Class Name
Name of the class
Hours
Hours for the class
Enrolments
Total enrolments count which are allocated into the class
Start Time
Start time of the class
End Time
End time of the class
Trainer
Trainer name who is linked with the class. If there are more than 1 trainer linked with a class, this will print all trainers’ names with comma separated. Example: Ramneet Kaur, Isha Sharma
Practical and Theory
Based on your selection for the class type for a class, the system will print “True” and/or “False” in the ASQA Class roll report. If you have set your class as Practical only, then in the ASQA Class roll report, the system will print “True” against the Practical column and “False” against the Theory column.
Venue
Classroom name which is linked with the class
Table 2 (This will print all students that are allocated in the class)
This report has ASQA approved design format to ensure that our clients meet nationally approved standards, based on industry, enterprise, education, legislative and community needs.
In the Enrolment Dashboard, we have introduced a new check on the training plan and results screen. This check will make it easier for you to mark results when you get a pop window for Common Units and Superseded Units.
Common units: Let’s take an example, a student who is studying more than one program with you and there are some units that are common in both programs. Now that the student has studied and successfully completed the program 1’s all units and when you will open program 2, then the system will give you a popup window to show you all the common units and their results. From that popup itself, you can mark the results for those units such as credit transfer etc in one go. The popup window which will appear every time the, system will find common units between student’s enrolments:
Superseded Units: Other than the common units, there might be some units that are superseded, and now you will be able to see on the training plan and results screen if any unit is superseded. The system will do the mapping for you. we have 2nd tab called “Mapped Subject for student”.
The 2nd check which is for superseded units, will only work if you have updated the subjects at the Subject Welcome Screen. On the subjects screen which you can access from Academics > Subjects, you need to search for the unit which has now been superseded.
We recently visually changed the look of the Training Plan and Results Screen. With this new look of the screen, it is now easy for a user to view all the subjects at once without having to scroll too much.
How the screen looks now:
The screen works the same as it used to work, it’s just the visuals that we have changed. You will no longer see the profile section for the student. However, you will be able to see the student’s name and enrolment number in the header.
Other sections such as Academic Template, Current timetable & Student Progress and Qualification Information are placed together on the top section of the screen and more.
In TEAMS, It’s important that you finish enrolments when the students have completed their studies.
You do not have to manually open each enrolment and finish it, instead, we have the finishers tile > finishers listing screen that you can use to finish the enrolments in bulk. This post will explain to you how to use the finishers listing screen to finish the enrolments all at once.
In TEAMS, It’s important that you start enrolments when the students are going to start studying their program. And in TEAMS, you do not have to manually open each enrolment and start it, instead, we have starters tile > starters listing screen that you can use to start the enrolments in bulk. This post will explain to you how to use the starters listing screen to start the enrolments all at once.
Once you are on the starters listing screen, select the enrolments which you wish to start in bulk.
Go to the Burger menu and select the Start Enrolment option.
The system will mark those selected enrolments as started.
Note: It will give you the count of all the communication you have done so far with the student, agent or employer (depending upon the screen you are using the communication tile for). If you have sent new emails or SMS or have created any contact logs today and anyone who is viewing the dashboard today, then the system will show a red bubble with a count for the new log/s.
How to use Communication Tile
Select the communication.
It will open the communication log screen for you. You can see all the communications via emails or SMS that you have with the student from TEAMS. If you have entered any contact logs, it will show you those logs as well in this tile.
If you wish to send an Email, SMS or create a contact log, click on the Burger menu.
You will see three options:
Click on the below links to learn more about the options and how to use them:
Each RTO has to monitor their students be it based on attendance or course progress. To make it easy for you to read and understand a student’s progress, we have dials on the Enrolment Dashboard to provide you with information about a student’s progress in a program. These dials are called Progress Dials.
For the subjects which lie within the current study period week and have results marked, the system will do a calculation and provide you with the progress percentage for the current study period. For instance, there are 5 subjects that have start and end dates within the current study period week, and out of those 5 subjects, 3 subjects have final results marked be it Competent, Not Yet Competent or Credit Transfer. The system will divide the successful results with the total number of subjects for that specific study period i.e. Successful Results/Total Subjects * 100. So if there are three successful results out of 5, the system will show the progress percentage as 60% (3/5*100). This progress dial gives you a tooltip too to see the results for subjects that belong to the current study period. Click on the dial and you will see a tooltip.
Classes and Attendance Progress Dials
If you have marked the attendance for the student, the system will display the attendance percentages in the dials. One dial represents the current attendance percentage and another dial represents the overall attendance percentage. The current dial will calculate the attendance as of today’s date i.e. from the start date of the current study period till today’s date and the Overall dial will calculate the attendance for the whole current study period i.e. from the start date of the current study period till the end date of the current study period.
Important points to note about Progress Dials
You will not see any attendance calculation in the dials under the Classes and Attendance tile if the enrolment is not started, even if you have marked attendance for the student. Moreover, If the timetable is not allocated to the enrolment, then also, you will not see any attendance calculation. The dials will show you 0% by default.
For the enrolment with a future start date, you will not see these dials at all.
You will only see the progress percentage in the Results and Progress dial if the results are marked for the subjects for the current study period.
For the progress percentage in the Results and Progress dial, the system will only count Competent as a successful result. Other results such as Credit Transfer, Recognition of Prior Learning granted, and Recognition of Current Competency granted will not be counted as successful results.
You will only see the attendance percentages in the Classes and Attendance dials if there is attendance marked for the current study period. Otherwise, the system will display 100% as attendance in both dials.
TEAMS has a documents tile on every dashboard/setup screen that we have, be it an Applicant Dashboard, Application Dashboard, Student Dashboard, Enrolment Dashboard or Agent Dashboard. The documents tile works the same way on every dashboard. This tile allows you to manage your documents for students, agents, employers, trainers and even for programs and campuses as well. This post will help you to understand the documents tile.
How it looks on the setup screens
Setup screens such as the campus entry screen, program entry screen, and trainers entry screen will show it under the Burger Menu. However, the process to upload documents is the same everywhere.
How to upload documents
Select the documents tile and It will open the documents log screen for you.
You can see all the documents that are already there. (Please note, some of the documents that are already there are system generated documents such as certificates, offer letters etc).
Select the Add button to upload document/s.
Select one or multiple documents from your system to upload.
You can enter notes for the document/s that you are going to upload by selecting the Notes icon.
Select your document type from the dropdown. This will help you to identify the types of documents you upload.
IMPORTANT: The document type is a user code and if you cannot see a specific document type then you can create one from the User Code screen
Select the tick box for Public Document if you wish to show this on the student portal.
Select the Upload button to upload your document/s.
to generate the report. After clicking on it, the system will direct you towards the report dashboard screen. You can see the report status over there if it’s generated or not. Once it’s generated, download the report.
