Mani Gill This screen allows you to add/edit the Next of Kin details of an applicant and a student. All the fields on this screen are very basic and explanatory.
IMPORTANT – Once the Applicant is converted to a student then you won’t be able to add/edit any details at the applicant level. However, you can make the changes from the Edit Student screen.
IMPORTANT – If the enrolment is selected as overseas then the funding source national must not be left blank. to update the funding source national you need to see if your student is studying onshore or offshore.
Funding Source National is a code that defines the mode of study whether it is Online, Classroom based or Training Based etc.
Examples
For Onshore Students – If the student is not in Australia and studying overseas then you need to select the funding source national as (31 – International Onshore Client – Other Revenue)
For Offshore Students – If the student is studying in Australia then you need to select the funding source national as (32 – Internation Offshore Client – Other Revenue)
To update the Funding Source National, you need to follow the below steps:
IMPORTANT – If you have enrolments there with competency/module end dates in 2022 this means they have NO final outcome/result such as Competent, Not Yet Competent, Withdrawn, Credit Transfer, RPL Granted etc and it means you will get errors. This needs to be cleaned up by either:
Updating the final outcome for each competency/module OR Updating the end date of the competency module to a 2023 end date. You can only do this if the enrolment end date is greater than 2022. This must be fully cleaned up as this is one of the reasons you will get 1000’s errors in your submission.
Note – If you have the NYS and CE results for the subjects and these results don’t have final outcome then you need to update the result date as the future calendar year.
To do this, you need to follow the below steps:
If you are using the Competency/module Code and then the Start and End Date for them that is entered in the Enrolment Centre > Enrolment Subjects/Modules screen then this error occurs when the start date of the subject is greater than the subject’s end date. To resolve the error you need to do the followings:
The enrolment information is exported into a number of different NAT files that include:
Note: This file is where you will always get large volumes of errors that can be in the 1000’s and will have to do with not setting and following rules for your data in TEAMS correctly.
Compliance Dashboard > AVETMISS Enrolment > Delivery Mode/Pre dominant identifiers missing
The AVETMISS Enrolments tile will show you the enrolments as a link that has Delivery Mode/Pre dominant identifiers missing for the subjects. To update the Delivery Mode, you need to follow the below steps:
Note: When you have updated the Delivery Mode/Pre dominant identifiers for the enrolments, you need to refresh the Compliance dashboard screen to see the count of the enrolments for the Delivery mode.
Compliance Dashboard > AVETMISS Enrolments > Training Location Missing
The AVETMISS Enrolments tile will show you the enrolments as a link that has the Training Location missing for them. To update the Training Location, you need to follow the below steps:
Compliance Dashboard > AVETMISS Enrolments Tile > Include in National Export
The AVETMISS Enrolments tile will show you the enrolments for which the Include in National Export is not ticked. To select/tick the include in national export, you need to follow the below steps:
Compliance Dashboard > AVETMISS Enrolments Tile > Funding source – National should not be blank
IMPORTANT – If the enrolment is selected as overseas then the funding source national must not be left blank. to update the funding source national you need to see if your student is studying onshore or offshore.
Funding Source National is a code that defines the mode of study whether it is Online, Classroom based or Training Based etc.
Examples
For Onshore Students – If the student is not in Australia and studying overseas then you need to select the funding source national as (31 – International Onshore Client – Other Revenue)
For Offshore Students – If the student is studying in Australia then you need to select the funding source national as (32 – Internation Offshore Client – Other Revenue)
The AVETMISS Enrolments tile will show you the enrolments as a link that has the funding source national as blank for them. To update the Funding Source National, you need to follow the below steps:
Note: When you have updated the Funding Source National for the enrolments, you need to refresh the Compliance dashboard screen to see the count of the enrolments for the funding source national.
The enrolment information is exported into a number of different NAT files that include:
Note – This file is where you will always get large volumes of errors that can be in the 1000’s and will have to do with not setting and following rules for your data in TEAMS correctly.
