Baljeet Sandhu This screen will show the GTP code, GTP Name and their Dates in the grid that are linked to the Program as shown below:
Note: GTPs can be created and linked to a program from the Group Training Plan Entry screen.
If you have any queries, please do not hesitate to contact us on 1300 85 05 85 or email us via support@rtosoftware.com.au
Program > Program Entry Burger Menu > Subjects
The program Subjects screen is where you can link subjects to the new program created in the system. If you already have a program and you are linking a subject to the existing program then the system will show you all the other subjects in the grid that are allocated to the Program. You can also edit the subject by selecting the edit icon under the actions column.
If you have created a brand new Program and you want to link the subjects to it, you need to select the +Add button on the right hand side of the screen. Once you have selected the Add button, you will be presented with the pop window where you need to do the following steps.
| Fields | Explanations |
|---|---|
| Select the Subject Code | It is a magic search field, where you have to write the initials of the subject code and then you can select the subject code from the suggestions below. |
| Subject Name | It is a read-only field, which will be auto-populated when you select the subject code |
| Seq No | Here you have to write the sequence number of the subject. for eg if x,y, and z are three subjects then you can write seq no as x as 1, y as 2, and z as 3. |
| Subject Type | Select the radio buttons as core or elective. |
| Compulsory | Select the tick box to make the subject compulsory. |
| No of Days for Study | Here you can add the number of days required to study a particular subject. |
| No of Weeks for Study | Here you can add the number of weeks required to study a particular subject. |
| Delivery Group | Here you can select the delivery group from the dropdown. |
| Work Placement | Select this tick box if the subject is work-based, not classroom-based. |
| Default Amount | If your RTO is using subject invoicing, then you can add the amount to study the subject in this field. |
While creating a new applicant, if you are not selecting the AVETMISS tick-box on the New Application > Details tab then the system will not allow you to add the AVETMISS address on the address tab.
As the AVETMISS address fields are read-only fields and you will only be able to add an AVETMISS address under the address tab if you select the AVETMISS tickbox.
If you have any queries, please do not hesitate to contact us on 1300 85 05 85 or email us via support@rtosoftware.com.au
Dashboard > Marketing > Agent > Agent Entry
We have introduced a new tick box called ‘No Longer Accepting Applications‘ on the Agent Entry screen as shown below:
Note – If this new tick box is selected for an agent then that particular Agent will not be visible under the agent magic search field while creating the applications. So instead of making an Agent inactive, we recommend you to use this new tick-box.
IMPORTANT: A new TEAMS update is scheduled.
Your TEAMS site will be updated on
Thursday, 16th of June, 2022
This is an important preview email
of what’s coming on your site soon
As you know, we have been continually improving and adding new features to TEAMS. We strongly believe in making software that helps our clients gain better efficiencies and improve their operations.
Note: You may need to alert other team members within your college as the changes may affect their role or department.
Please spend a few minutes going through our What’s New and Newsletter emails. It will not only help you maximise the time and cost savings, it may be absolutely vital for your College’s Compliance with the latest regulations.
To ensure that you are kept well informed with all that is new within TEAMS, we are going to be releasing a detailed What’s New update via email every two weeks.
We strongly recommend that you take your time and read this (and future update email/s)
You may need to discuss new upcoming features with the relevant decision-makers or team members. Our help site is under maintenance. Please find the attached PDFs in the links below.
Please review the changes and if something doesn’t make sense of you would like further clarification after reviewing it, please feel free to contact our Support team.
There are a number of new initiatives and changes in the pipeline for the next update (due 30th June). We are currently working on a new report engine, SMS gateway app, and more…..
Remember, we are always open for feedback, and a big thank you to so many of you who have been actively participating in helping us bring these new improvements to life.
Your input and engagement are key in helping us improve and we really appreciate it.
Any questions, please feel free to reach out to us and we look forward to serving you to the best of our ability.
All the best from all of us here at RTO Software.
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If you have any further questions,
please feel free to contact our support staff on
1300 85 05 85 or support@rtosoftware.com.au
Remember – these changes go live on Thursday, 2nd June 2022.
Have a great day!
Applicant Dashboard > Applicant Profile Tile > Visa Information Icon
This screen will allow you to add/edit the visa details of an applicant at the application dashboard > Visa Information Screen
IMPORTANT – Once the application is converted to a student, you won’t be able to add/edit any details at the applicant level. However, you can make the changes from the Student level.
on the Applicant Dashboard, it will take you to the edit visa details screen where you can select the 
button to add the visa details of an applicant.