NCVER Annual Student Data Submission

Have you been maintaining and managing your student data this year in preparation for your annual student data submission? In this post we walk through the first two steps of what you need to do in TEAMS.

We highly recommend you start these steps now, as these are critical to future steps where the larger volume of data is and where the biggest list of errors come from.

New Refund & Cancel, transfer & Cancel Check Box

We have added new checkboxes Refund and Cancel and Transfer and Cancel under the Refund and Transfer screens.

These check boxes will display while creating a refund against a receipt or at the time of transferring the receipted amount. By selecting these options, the system will cancel the related invoice or the partial fee amount from the invoice at the same time.

ASQA Enrolment and Completion Data Report

Based on requests from ASQA to a number of our clients, we have created their template for Enrolment and Completion Data into a new report in the system. You can find this in the Compliance Menu.

Based on the date range you enter, the system will look for all enrolments and any subject where there is a final results with a result date in the date range.

Bulk Subject Allocation – Changes

This screen allows you to allocate a subject to multiple enrolments at the same. We have made changes to allow you to also:

Set the Start and End Date for the Subject

Select a Subject that you want to remove/delete from the enrolments that you are going to add a new Subject against.

Main Dashboard Search bar Changes

From the Main Dashboard > Search Bar, you will be able to enter and search on an enrolment or application number. Based on what you search on, you will then be able to open the relevant dashboard.

TRS Number Field Label Change

In the Applicant and Student > AVETMISS entry screens, we have changed the field label name for TRS Number to WAAMS Number. WAAMS (WA Apprenticeship Management System) is specifically for any Western Australian funded client.