We have introduced a new feature called Recalculate on the New Application – Invoice Preview screen. If the existing instalment plans do not apply to any special case. Then Yes now you can make those changes for such special cases in the application process itself.
You can edit the dates, add the number of instalments as you need and also can edit the amount of all the instalments. But make sure the total amount you selected/entered at the fee selection step is equal to the total of all the invoices amount at the invoice preview screen.
Note: if you have selected any instalment Plan while selecting the Fees on the Application Fee Selection screen and you wish to change the No. of invoices and Recalculate them on the Application – Invoice Preview screen then the Instalment settings initially chosen will be ignored. As part of the Recalculation, new invoices will be recreated and dates and amounts will be distributed proportionally.
Steps to follow while Recalculating Invoices:
Step 1 – After selecting all the applicable fees at the fee selection step, then on the Invoice Preview screen, the system will show you the label No. of Invoices with a box in which you can enter the number of invoices/instalments you want to create.
Step 2 – On selecting the Recalculate Button the system will create the number of invoices you entered in the box. If you had already selected any instalment plan at fee selection step but in this step, you wish to change that plan by entering the different number of invoices and clicking on the recalculate button. The system will show a prompt message on top of the screen where you can choose OK to continue with the changes you made or select Cancel if you want the existing instalment Plan.
Step 3 – The system will recreate the new invoices as per the numeric value entered. You can edit the Invoice dates and Invoice due dates of all the invoices accordingly. Also, you can edit the amount of all the invoices.
Note: The system will only split the tuition fee equally in all the invoices and all other fees will be linked to the first invoice/instalment only
IMPORTANT: When creating/editing application/s, then either use instalment plans or re-calculate your invoice/s based on above explanation, so that the system can work efficiently for you.
If you have any queries, please do not hesitate to contact us on 1300 85 05 85 or email us on support@rtosoftware.com.au